Administrative Specialist

CACI International•Jacksonville, FL

1d•Onsite

About The Position

The Administrative Specialist will provide essential administrative support to the staff of a training facility for a U.S. Navy program that delivers ongoing training to international military students. This position will be required to develop a system to ensure efficient day-to-day operations, support staff in their duties, maintain records for multiple departments, and assist international students with required documentation and logistics. The ideal candidate is a highly organized, self-motivated individual capable of working independently in a dynamic and fast-paced environment, with excellent communication and multitasking skills.

Requirements

5+ years of administrative, clerical, or operations support experience.
Demonstrate advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.).
Experience with Microsoft Outlook or similar business email platforms.
Demonstrated ability to perform general office support tasks and clerical duties.
Strong organizational skills with attention to detail.
Ability to manage multiple priorities in a high-tempo environment.
Excellent verbal and written communication skills.
Self-starter with strong interpersonal and time-management skills.
Comfortable using standard office equipment (e.g., copier, scanner, printer).
Must be a U.S. citizen and eligible to obtain a Secret Clearance.

Nice To Haves

Prior military service (Active Duty or Reserve) in an administrative or personnel support role strongly preferred.
Prior experience supporting military or government programs.
Experience working with international personnel or in a multicultural environment.
Familiarity with government documentation processes (passports, VISAs, DoD IDs).
Ability to manage sensitive or classified information with discretion.

Responsibilities

Develop a system to prepare, organize, and maintain administrative files and records as directed.
Develop a system to manage and update the office filing system and database daily.
Improve exiting procedures for assisting international students prepare documents for passports, visas, military identification cards, and driver’s license renewals.
Monitor and maintain inventory of office supplies and ensure logistical needs are met.
Improve current method of preparation and submission of monthly reports.
Prepare and package materials for shipment as required.
Coordinate with MTF staff, PMS 525 team members, and external stakeholders as needed.
Perform other administrative or clerical duties as assigned.