Administrative Specialist

KBR•Beavercreek Township, OH

21h•Onsite

About The Position

The Administrative Specialist will provide general reception and administrative support, ensuring a professional and welcoming environment. This role involves managing visitor access, coordinating meetings, handling office logistics, and supporting security and environmental health & safety initiatives. The position requires strong organizational and communication skills, proficiency in Microsoft Office, and the ability to manage multiple priorities in a fast-paced setting. KBR is committed to a Zero Harm culture and fostering an environment where employees can Belong, Connect, and Grow.

Requirements

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Strong communication and interpersonal skills
Ability to multitask and manage competing priorities effectively
Strong organizational skills and attention to detail
Must be a US Citizen
High School Diploma
At least 2 years conducting tasks listed above

Nice To Haves

Prior receptionist or front desk experience in a professional office environment

Responsibilities

Welcome and assist employees, customers, and visitors in a professional and courteous manner
Manage visitor check-in process using KBR visitor management software
Coordinate and schedule conference rooms through Outlook
Perform general administrative duties as needed to support office operations
Maintain a high level of professionalism when interacting with leaders at all levels
Support cross-functional communication and coordination efforts
Enter and manage Purchase Requisitions in applicable systems
Maintain organization and cleanliness of shared spaces (e.g., breakroom)
Monitor and restock snacks, coffee and office supplies
Collect, sort, and distribute incoming mail and packages
Print Access Badges and manage badging software
Work closely with Security to enforce Security Measures/Policies
Act as a Visit Request Liaison, to include classified and foreign national policies
Keep up to date on Emergency Response Plans, including active shooter and bomb threat response training