Administrative Specialist

Choice Rehab LLC•Greenwood Village, CO

2d•Onsite

About The Position

The Administrative Specialist (AS) serves as the primary administrative support for the home health office and is often the first point of contact for patients, families, referral sources, caregivers, and employees. This role is responsible for front-office operations, customer service, clerical support, office coordination, and administrative assistance to leadership and operational teams. The ideal candidate is highly organized, detail-oriented, professional, and able to manage multiple priorities in a fast-paced healthcare environment. This position is ideal for a customer-focused administrative professional who enjoys being the hub of office operations and supporting both clinical and business teams.

Requirements

High school diploma required
Strong computer, organizational, and customer service skills
Reliable transportation and current auto liability insurance

Nice To Haves

college coursework preferred
Minimum one year of office or administrative experience preferred
Knowledge of medical terminology preferred

Responsibilities

Answer and route incoming calls while providing exceptional customer service
Welcome and assist visitors, patients, and referral sources as the office receptionist
Manage incoming and outgoing mail, deliveries, and shipments
Coordinate office supplies, vendor relationships, and service requests
Schedule travel arrangements, including hotel, transportation, and meal reservations
Maintain office directories, contact lists, and organizational records
Assist with meetings, special events, conferences, and office projects
Provide clerical and administrative support to leadership and marketing teams
Perform data entry and maintain accurate records and documentation
Order bereavement and recognition items as requested
Maintain confidentiality and compliance with company policies
Promote a positive, professional image of the organization in all interactions