Administrative Specialist

Graham Packaging Company•West Chicago, IL

12d•Onsite

About The Position

The Administrative Specialist will be responsible for a variety of administrative tasks. This position is the representative of first impressions for the organization and a professional appearance and demeanor are critical. The individual is responsible for greeting customers and visitors, performing updates of plant reports in a timely and accurate manner, maintaining plant files for the various departments. The Administrative Specialist provides clerical support for all departments of the facility. Manufacturing and/or Warehouse/Distribution experience helpful.

Requirements

A High School Diploma or equivalent required.
A minimum of 1 to 3 years in administration, preferably in a manufacturing environment.
Ability to maintain regular, predictable, and punctual attendance.
Proficient in Microsoft Office.
Excellent verbal and written communication, including the ability to effectively communicate with internal and external customers.
Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.
Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
Communicates effectively: conveys facts and information clearly both verbally and orally.
Collaborates well with others: proactively contributes to group objectives; volunteers to help others.

Nice To Haves

Manufacturing and/or Warehouse/Distribution experience helpful.

Responsibilities

Understands, follows and enforces all established safety, health, quality GMP and Company policies, procedures and recognized practices.
Understands, follows and enforces all established policies, procedures and recognized practices.
Provide clerical support to all departments in the plant.
Greet all customers and visitors in a pleasant and customer focused attitude. Promptly answer phone system in a friendly, professional manner.
Upload daily production reports and review them for accuracy, communicate any production entry errors to the appropriate manager and ensure that they are corrected in SAP.
Update labor and operational trackers daily.
Performs weekly and monthly reviews of sessions in SAP, including closing and clearing exceptions and cut-off reports.
Reconcile 30/60/90 day open receipts and intransits. Keep blocked invoice report clear.
Assists with HFI and inventory adjustments as needed.
Maintains current certification of insurance for all vendors and sets up new vendors in SAP.
Orders supplies, posts goods receipts in SAP, and submits invoices to corporate as needed or pays approved invoices using a PCard.
Contacts vendors for repairs of all office machines as needed.
Update activity reports for GMP audits.
Review and reconcile open PO’s.
Payroll processing, time & attendance tracking. Backup support to Human Resources.