Administrative Specialist

International Paper•Valliant, OK

10h•$48,300 - $64,400•Onsite

About The Position

This position provides a variety of administrative and staff support services, serves as administrative expert on programs, projects, and processes supporting mill-wide efforts, schedules meetings, coordinates meals, and schedules travel. Additionally, this position provides data analysis and communication, which supports assigned team. Valliant is a 5,000 ton per day containerboard mill with 3 paper machines, 3 continuous digesters, 3 secondary fiber plants and a utilities/chemical recovery complex. It currently operates with 350+ mill employees and 150 contract maintenance employees in a results-oriented environment.

Requirements

B.S. degree or equivalent work-related experience
Must have demonstrated track record of success in working in a team environment with focus on safety and results
Ability to understand technical metrics and how to calculate
Ability to analyze, sort and present data to convey information
Candidate must have a sense of urgency in response to rapidly changing and complex priorities
Excellent interpersonal and strong communication skills (verbal and written)
Time management and organizational skills with attention to detail
Ability to work under pressure and handle multiple priorities with minimal supervision.
Strong computer knowledge and skills in standard applications, i.e., Microsoft Office (Excel, Word, and PowerPoint)
Demonstrated event planning skills including facilitating, planning, organizing, implementing, tracking and budgeting

Nice To Haves

Action Oriented
Drive for Results
Customer Focus
Results Oriented
Effective Planning and Organizing Skills

Responsibilities

Data entry into various systems
Update, track & communicate monthly/quarterly metrics
Exporting reports to Excel
Support Annual Outage Coordination
Update the Mill SharePoint page as needed
Proactively look for opportunities to help team get more efficient and better organized
General administrative task such as meeting planning, food orders, filing, task tracking, etc.
Purchase supplies for the department and reconcile purchase statements
Maintain and update ECR Weekly Operator Schedules