Administrative Specialist

University of South Florida • Saint Petersburg, FL

12d • Onsite

About The Position

An Administrative Specialist performs higher level office support duties and provides specialized program support for Undergraduate Studies at USF St. Petersburg. Administrative Specialists perform a wide range of administrative and personal assistant duties including assisting students and their guests, answering telephones and emails, participating in campus events, preparing correspondence, reports and presentations, handling information requests, planning conferences and meetings, providing purchasing, budgeting, and payroll support, making travel arrangements, and maintaining calendars and schedules. This position supervises students and temporary (OPS) employees. The incumbent provides high-level support for USF administrators and must be able to apply judgment with respect to communications and confidentiality. This position requires intermediate or advanced level proficiency in the use of standard desktop applications, including the ability to produce documents and presentations of all kinds using word processing, spreadsheet and presentation software tools.

Requirements

• Intermediate or advanced level proficiency in the use of standard desktop applications
• Ability to produce documents and presentations of all kinds using word processing, spreadsheet and presentation software tools

Responsibilities

• Assisting students and their guests
• Answering telephones and emails
• Participating in campus events
• Preparing correspondence, reports and presentations
• Handling information requests
• Planning conferences and meetings
• Providing purchasing, budgeting, and payroll support
• Making travel arrangements
• Maintaining calendars and schedules
• Supervising students and temporary (OPS) employees
• Applying judgment with respect to communications and confidentiality

Benefits

• Medical insurance
• Dental insurance
• Life insurance plans
• Retirement plan options
• Employee and dependent tuition programs
• Generous leave
• Hundreds of employee perks and discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed