Administrative Specialist I/II. Grade N18/N21
About The Position
The Montgomery County Department of Permitting Services is recruiting an Administrative Specialist II, Grade N21, for its Central Services Unit. The position may be underfilled as an Administrative Specialist I, Grade N18. After reaching full performance and meeting the position’s minimum requirements, an employee hired at Grade N18 may be eligible for non-competitive promotion to Grade N21. The role provides professional administrative and financial support to the Central Services Unit and serves as the lead administrative specialist for financial matters and the Fee Payment Office. It helps ensure compliance with departmental financial policies, procedures, and internal control standards. The anticipated hiring range depends on qualifications and experience: $64,104 to $82,614 for Administrative Specialist I, Grade N18; and $72,567 to $108,029 for Administrative Specialist II, Grade N21. The position may be eligible for limited hybrid telework after the initial training and probationary period. It may also require occasional attendance at off-site meetings or work assignments, with flexibility in the work schedule. Work is primarily in an office environment. Successful completion of a pre-employment medical evaluation, including a physical examination and drug screening, is required. The position requires filing a Financial Disclosure Statement.
Requirements
- For Administrative Specialist II, Grade N21: a bachelor's degree from an accredited college or university, or an equivalent combination of education and experience.
- For Administrative Specialist II, Grade N21: two years of professional administrative experience related to accounting, banking processes, accounts payable, accounts receivable, or related areas, or an equivalent combination of education and experience.
- For underfill as Administrative Specialist I, Grade N18: a bachelor's degree from an accredited college or university, or an equivalent combination of education and experience.
- For underfill as Administrative Specialist I, Grade N18: one year of professional administrative experience related to accounting, banking processes, accounts payable, accounts receivable, or related areas, or an equivalent combination of education and experience.
- Additional education may substitute for required experience on a year-for-year basis.
- Additional administrative, business, research, and/or clerical experience may substitute for required education on a year-for-year basis.
- Successful completion of a pre-employment medical evaluation, including a physical examination and drug screening.
- File a Financial Disclosure Statement.
Nice To Haves
- A bachelor's degree in accounting or a related field, or 12 hours of progressive accounting courses.
- Experience researching and resolving financial transaction discrepancies and complaints.
- Experience processing payments.
- Experience using ERP/Oracle Financial or similar financial systems.
- Experience working in a team environment, providing guidance and assistance, and responding to inquiries.
Responsibilities
- Reconcile revenue, unmatched reports, deposits, and chargebacks.
- Investigate and resolve accounts receivable and accounts payable inquiries and complaints.
- Monitor aging checks, returned checks, and credit card disputes.
- Troubleshoot and coordinate resolution of system or IT-related issues affecting financial processes.
- Provide technical guidance to staff and ensure adherence to applicable regulations, policies, and procedures.
- Assist clients with payment-related issues and provide clear, solution-oriented support.
- Report on and analyze transactions.
- Perform other related duties.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
