Administrative Specialist - Police Department

Village of Elk Grove•Elk Grove Village, IL

2d•Onsite

About The Position

Elk Grove Village, a progressive community located in Cook and DuPage Counties, is seeking a dynamic, detailed, and skills-oriented Administrative Specialist for its Police Department. This role provides essential administrative, technical, and logistical support for Police Department operations. The primary responsibilities include coordinating training programs, maintaining compliance records, supporting crime prevention initiatives, assisting with community outreach efforts, and providing administrative support to the Support Services Division. This position is crucial for ensuring compliance with Illinois Law Enforcement Training and Standards Board (ILETSB) requirements, maintaining accurate training records, coordinating departmental programs, and supporting public safety and community service functions.

Requirements

High school diploma or GED
At least two years of administrative, coordination, or support experience, preferably in a public safety or government setting.
Strong organizational skills
Strong communication skills
Strong computer skills, including proficiency with Microsoft Office
Ability to learn specialized software systems
Ability to maintain confidential information
Valid State of Illinois Driver’s License and safe driving record

Nice To Haves

Associate's or bachelor's degree
Experience with law enforcement training compliance
Experience with adjudication or court processes
Experience with crime prevention or community-based programs

Responsibilities

Coordinates department training programs, including scheduling, registration, documentation, and record maintenance to ensure compliance with departmental and regulatory requirements.
Maintains compliance with Illinois Law Enforcement Training and Standards Board (ILETSB) mandates by tracking training requirements, certifications, and officer training records.
Manages training records and reporting systems, ensuring the accuracy, completeness, and accessibility of training, certification, and compliance documentation.
Provides administrative and logistical support for departmental operations, including scheduling, correspondence, records management, data entry, and customer service.
Coordinates and supports departmental programs and initiatives, including crime prevention efforts, community outreach activities, and public education programs.
Provides administrative support for social service, adjudication, and court-related functions, including program coordination, recordkeeping, and public assistance.
Maintains records and administrative processes associated with specialized departmental programs, including drone operations, range activities, and other regulatory or compliance-related functions.
Collaborates with department personnel, external agencies, community organizations, and the public to support training, outreach, public safety, and operational objectives.