Police Administrative Assistant

City of Stafford•Stafford, TX

2d•Onsite

About The Position

This position involves providing administrative and clerical support within the Police Department. The role requires regular attendance, the ability to respond during emergency situations and assist in the Emergency Operations Center, and communication with other City Departments, agencies, and businesses. Responsibilities include preparing reports for authorities, maintaining sensitive information files, performing general office duties, answering telephones, processing and distributing investigative cases, assisting with budget preparation, and processing offender registrations. The position is subject to 24-hour recall for overtime, including during emergency situations, and may require remaining at work to provide essential public services during emergencies or evacuations.

Requirements

Possess a valid Class C Texas driver's license.
Read and write the English language.
Minimum of 3 years administrative / clerical experience or an equivalent combination of education and experience.
High School Diploma or GED.
Have not been convicted of any criminal offense above Class C.
Pass background investigation including CJIS requirements.

Nice To Haves

Some college education.
Good verbal skills.
Good working knowledge of Microsoft Office programs (Word, Excel, Access, and PowerPoint).
Type a minimum of 40WPM at 90% accuracy.

Responsibilities

Attend work regularly in accordance with agency policy.
Respond during emergency situations and assist in the Emergency Operations Center.
Communicate and act as liaison with other City Departments, agencies, and businesses.
Prepare various reports for submission to Municipal, State and Federal authorities.
Maintain sensitive information files and restrict access to files and information.
Perform general office duties - filing, typing, etc.
Answer telephones in a professional manner and assist and direct the caller to appropriate person.
Process and distribute investigative cases to Department, Municipal, and County governments.
Assist in the preparation and documenting of budget.
Assist with the processing and data entry of Offender Registration.
Work overtime including during emergency situations as required.