Police Administrative Assistant

City of Stafford•Stafford, TX

1d•Onsite

About The Position

This position involves providing administrative and clerical support within the Police Department. The role requires attending work regularly, being available during emergency situations and assisting in the Emergency Operations Center. The incumbent will act as a liaison with other City Departments, agencies, and businesses, and will be responsible for preparing various reports for submission to Municipal, State, and Federal authorities. Maintaining sensitive information files and restricting access to them is crucial. General office duties such as filing and typing are expected, along with answering telephones professionally and directing callers. The position also involves processing and distributing investigative cases, assisting in budget preparation and documentation, and processing/data entry for Offender Registration. Employees in this position are subject to 24-hour recall and may be required to work overtime, including during emergency situations or evacuations, to provide essential services to the public.

Requirements

Possess a valid Class C Texas driver's license.
Read and write the English language.
Minimum of 3 years administrative / clerical experience or an equivalent combination of education and experience.
High School Diploma or GED.
Have not been convicted of any criminal offense above Class C.
Possess good verbal skills.
Possess good working knowledge of Microsoft Office programs (Word, Excel, Access, and PowerPoint).
Type a minimum of 40WPM at 90% accuracy.
Pass background investigation including CJIS requirements.

Nice To Haves

Some college preferred.

Responsibilities

Attend work regularly in accordance with agency policy.
Be able to respond during emergency situations and assist in the Emergency Operations Center.
Communicate and act as liaison with other City Departments as well as other agencies and businesses.
Prepare various reports for submission to Municipal, State and Federal authorities.
Maintain sensitive information files and restrict access to files and information.
Perform general office duties - filing, typing, etc.
Answer telephones in a professional manner and assist and direct the caller to appropriate person.
Process and distribute investigative cases to Department, Municipal, and County governments.
Assist in the preparation and documenting of budget.
Assist with the processing and data entry of Offender Registration.
Subject to 24 hour recall: The City reserves the right to require an employee in this position to work overtime including during emergency situations.
In the event of an emergency and/or a required evacuation, the incumbent may be required to remain at work to provide needed services or perform essential duties for the benefit of the general public including services or duties different from those performed in the normal course and scope of the position.