Secretary - Police Department

City of Grapevine•Public Safety Building, TX

1d•Onsite

About The Position

Performs administrative and office support activities for the Police Department. This role involves handling a variety of tasks to ensure the smooth operation of the department's administrative functions.

Requirements

Knowledge of general office policies and procedures.
Ability to operate modern office equipment, including computers, printers, copy machines, etc.
Ability to type and enter data with speed and accuracy.
Ability to maintain confidentiality.
Ability to interact with the public and staff tactfully and professionally.
Skill in completing multiple tasks simultaneously and meeting deadlines.
Excellent oral and written communication skills.
Good organization skills.
Professional, customer-oriented work ethic with a willingness to learn and adapt to an always changing environment.
Good knowledge of spelling, punctuation, grammar, and formatting.
High school diploma or GED plus four years of clerical office experience or any equivalent combination of education, training, and experience.
Ability to pass clerical skills test which may include keyboarding, Word, Excel and/or language arts depending upon the position.
Valid Texas driver's license with an acceptable driving record.
Must pass a pre-employment drug screen.
Must pass a full background investigation and polygraph test.
Must never have been convicted, put on court-ordered community supervision, or probation for any criminal offense above the grade of Class B misdemeanor or a Class B misdemeanor within the last ten years from the date of the court order.
Due to Criminal Justice Information Security (CJIS) requirements, the candidate must never have been convicted, put on court-ordered community supervision, or probation for any criminal offense above the grade of Class B misdemeanor or a Class B misdemeanor within the last ten years from the date of the court order.
Class A Misdemeanor Conviction, Deferred Adjudication, or Felony Conviction are permanent disqualifiers.

Nice To Haves

Some college preferred.

Responsibilities

Receives and screens telephone calls, letters, and/or visitors and customers; handles problems or questions of a less technical nature, answers routine questions, and furnishes information when possible and efficient.
Composes, types, and edits correspondence and memoranda using a variety of office and word processing equipment.
Routes and answers routine correspondence not requiring supervisor's attention.
Prepares special reports, gathering necessary information and summarizing data.
Organizes and maintains supervisor/department files including correspondence, records, etc., and follows up on pending matters.
Makes arrangements and schedules appointments as directed by supervisor(s).
Coordinates arrangements for meetings and conferences, establishing meeting time, location, and contacting attendees.
Organizes, evaluates, and expedites workload through supervisor's office.
Maintains excellent communication and fosters a collaborative working environment with all departments as well as with the public.
May assign or schedule work and train other secretaries assigned to the same function or department.
Transcribes dictation, often of a technical and/or confidential nature, and operates computer and printer or other common office equipment for data storage and retrieval.
Performs related duties as directed when such duties are a logical and appropriate assignment to the position.
Regular and timely attendance are required for this position.
Interacts professionally and respectfully with the public, coworkers, and others in the course of daily work.