Administrative Specialist

The University of Texas at Arlington Portal•Arlington, TX

6h•Onsite

About The Position

The Administrative Specialist provides executive administrative support to leadership (i.e., Assoc/Asst Vice President, Assoc/Asst Vice Provost or business unit Chief) handling a wide variety of responsibilities involving administrative functions of the office. Manages the calendar, meetings, travel, correspondence, and budget.

Requirements

Associate’s degree in business or a related field of study.
Five (5) years of experience providing high-level administrative support OR seven (7) years of an equivalent combination of education and experience.

Nice To Haves

Knowledge and experience in the University’s policies and procedures.
Knowledge and experience in PeopleSoft.

Responsibilities

Relieves leaders of a wide variety of administrative responsibilities and tasks which require a thorough understanding of the policies and procedures of the University.
Manages calendars, arranges meetings, coordinates travel arrangements and expense reimbursements, submits documents related to employee actions, and timekeeping.
Provides assistance with financial and HR matters including facilitation of departmental purchases, confirming fund availability, reviewing account balances and creating requisitions.
Performs monthly and annual reconciliation of cost centers and Procard activity; resolves discrepancies.
Upholds service excellence and maintenance of spaces for students and staff across the Division, including day-to-day office management and events.
Supervises administrative support staff.
Manages and responds to leader-directed inquiries.
Prepares and proofreads complex, confidential correspondence, presentations, and reports.
May communicate the leader’s views on policies or issues with sound judgment and discretion.
Performs other duties as assigned.