Administrative Specialist (0002)

OCT Consulting, LLC • Washington, DC

19h • $45,000 - $58,000 • Hybrid

About The Position

OCT Consulting is a business management and technology consulting firm that supports Federal Government clients. We provide consulting services in the areas of Strategy, Process Improvement, Change Management, Program and Project Management, Acquisition/Procurement, and Information Technology.

Requirements

• Must be a U.S. Citizen or Legal Permanent Resident. U.S. Citizenship is strictly required for positions requiring access to IT systems and network credentials.
• A bachelor's degree (BA/BS) is required from an accredited institution.
• A minimum of three (3) years of relevant administrative, clerical, or executive office support experience is required.
• Prior experience supporting federal government agencies is required.
• Strong command of basic Microsoft Office applications (Word, Excel, PowerPoint, and Outlook) is required.
• Must be able to undergo and successfully complete a qualifying Tier 1 background investigation (including a favorable FBI fingerprint check).

Nice To Haves

• Specific proficiency in Microsoft Excel/Access for data tracking and Microsoft Publisher for seating charts and graphics is preferred.
• Current or active favorable Tier 1 investigation is highly preferred.

Responsibilities

• Manage complex schedules for senior leadership within the HCA organization.
• Oversee calendar coordination for 1102 series hiring interviews, schedule Warrant Board mock interviews, and coordinate logistics for scheduling and escorting interviewees within tight federal hiring timelines.
• Facilitate and coordinate on-site and remote meetings, workshops, and conference calls.
• Tasks include reserving meeting rooms, arranging audiovisual equipment, preparing and distributing briefing materials, and drafting, formatting, and transcribing accurate meeting minutes.
• Manage office space logistics, track cube assignments, coordinate return-to-office seating charts using Microsoft Publisher or similar tools, and submit/track facility work orders for maintenance and equipment repair.
• Manage inventory spreadsheets for Government-Furnished Equipment (GFE), coordinate laptop requests, submit tickets for IT and network troubleshooting, and assist team members with obtaining government email accounts and Microsoft Office Suite licenses.
• Analyze data, maintain administrative tracking spreadsheets, gather information, and assist with running recurring and ad-hoc data calls from internal and external stakeholder organizations.
• Help compile and organize inputs for Monthly Status Reports (MSR).
• Act as the travel preparer for senior staff using federal travel systems (such as Concur).
• Make domestic and foreign travel arrangements based on staff preferences, monitor approvals, compile travel projections, process travel vouchers, and maintain real-time travel expenditure tracking spreadsheets.
• Monitor, inventory, and order office supplies for personnel at the government facility.
• Receive, log, and distribute incoming mail and packages, and coordinate outbound shipping and overnight mail requisitions (such as Federal Express).
• Review, proofread, and format official correspondence, reports, manuscripts, and briefing books to ensure typographical accuracy and proper adherence to correspondence guidelines.
• Organize and maintain administrative and program files in accordance with federal records retention schedules.

Benefits

• Medical, Dental, and Vision insurance
• Retirement savings 401K plan provided by an industry leading provider with 3% employer contributions of the employee’s gross salary
• Paid Time Off and Standard Government Holidays
• Life Insurance, Short- and Long-Term disability benefits
• Training Benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level