Administrative Specialist – Onsite (San Diego, CA)
About The Position
Universal Strategic Advisors LLC (US Advisors), a small business consulting firm specializing in government administration, technology implementation, law enforcement operations, homeland security, immigration operations, border security, and compliance, is hiring an Administrative Specialist to provide onsite administrative, data, and program support to U.S. Immigration and Customs Enforcement (ICE) within the San Diego Area of Responsibility. The role supports office operations and processes for individuals in ICE custody and individuals reporting to ICE offices. Duties include documentation, data management, reporting, and general administrative support for agency personnel. The ideal candidate is organized, detail-oriented, analytical, dependable, able to manage competing priorities, and committed to maintaining strict confidentiality. This position is fully onsite at an ICE office in the greater San Diego metropolitan area. It follows a shift schedule requiring at least 40 hours per week between 7:00 AM and 7:00 PM local time, including weekends and holidays. Compensation is $28.00 per hour. Offers are contingent on passing a federal background investigation, and passing the investigation is a condition of employment.
Requirements
- Bachelor’s degree from an accredited institution.
- At least three years of professional experience in administrative support, data management, program support, or a related field.
- Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint), including working with data in Excel, and comfort learning new software systems.
- Experience entering, maintaining, and reporting data with a high degree of accuracy.
- Comfort working in a customer-facing, public-service setting.
- U.S. citizenship.
- Ability to pass and maintain a federal background investigation.
Nice To Haves
- Fluency in English and Spanish in a professional setting (optional).
- Experience supporting a federal, state, or local government agency, particularly in law enforcement or immigration operations.
- Experience with budget tracking, travel coordination, or program management support.
- Experience training, mentoring, or coordinating the work of other staff.
- Strong organizational, analytical, and time-management skills.
- Clear, professional written and verbal communication.
- A high level of discretion, professionalism, and attention to detail.
- Experience with travel/fleet management and tools such as SAP/Concur.
Responsibilities
- Prepare, organize, and maintain administrative records related to office processing, and electronically file documents according to established procedures.
- Enter, validate, and update information accurately in designated government systems; maintain complete, current, and consistent data; and flag discrepancies or missing information for resolution.
- Monitor key data points and prepare recurring and ad hoc reports, trackers, and summaries for office leadership.
- Schedule, check, and track appointments, ensuring related paperwork and notices are prepared and filed on time.
- Provide administrative and documentation support for office initiatives and recommend process improvements based on observed workflows and data trends.
- Support taskings, data calls, travel authorizations and itineraries, and other communications initiatives as defined by supervisors.
- Help track budgets, expenditures, and related reporting.
- Maintain organized physical and electronic files and follow applicable confidentiality, privacy, and records-handling requirements.
- Assist individuals reporting to the office professionally and courteously, and provide general clerical support to ICE personnel as directed.
Benefits
- Health and wellness benefits for eligible employees
- Paid time off for sick leave and vacation
- Paid federal holidays
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What This Job Offers
Job Type
Full-time
