Administrative Specialist

United Scrap Metal Inc • Birmingham, AL

1d • $60,000 - $70,000

About The Position

The Administrative Specialist will be responsible for full cycle management and documentation related to scrap metal deliveries. The role will also be responsible for managing sales order entries and vendor payables. This position will report directly to the Office Manager.

Requirements

• Basic on-the-job training that satisfies the Primary Objectives of the specific position
• US-SOP-01 United in Safety Manual
• US-F11 QEH&S Policy
• US-SOP-03 Team Member Handbook
• Work experience in a professional setting
• Capacity to learn and retain complex information, terminology, policies and procedures
• Ability to prioritize, multi-task and organize to help meet established deadlines
• Ability to work independently and/or within a team setting
• Effective communication skills – both written and oral

Nice To Haves

• Associate or bachelor’s degree

Responsibilities

• Administer and execute complete sales contract lifecycle
• Manage and organize billing related documentation and manage consumer communication
• Review and evaluate billing weight variances
• Complete, update and post shippers; finalize billing
• Access online portals to retrieve consumers’ weight tickets and use them to finalize deliveries
• Ensure a successful posting process, address errors and posting failures
• Correspond and coordinate with internal team members
• Monitor and manage vendor invoices
• Assist with the PO entry process
• Collaborate with purchasers and Accounts Payable to ensure seamless and prompt payments
• Other duties as assigned

Benefits

• Equal Employment Opportunity
• Consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law
• Consideration for employment with criminal histories in a manner consistent with the requirements of applicable law
• Zero Impairment Workplace
• Reasonable accommodations to applicants with disabilities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree