Administrative Specialist, Senior
COLSA•Shalimar, FL
About The Position
Provide support with preparing reports, papers, and briefings in accordance with DAFH 33-337 and AFMC communications policies and templates, and prepare correspondence in accordance with AFMAN 33-326. The role also involves providing administrative assistance, maintaining calendars, organizing meetings, collaborating with other organizations, handling communications, and managing travel and action items.
Responsibilities
- Provide support with preparing reports, papers, and briefings IAW DAFH 33-337 and AFMC communications policies and templates and prepare correspondence IAW AFMAN 33-326.
- Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on leadership’s behalf.
- Maintain appointment calendars and conference room schedules.
- Assist leadership with scheduling appointments and maintain updates/change calendar as needed.
- Organize/coordinate meetings and conferences including those involving staff from outside organizations.
- Collaborate with other organizations within leadership’s span of responsibility and communication to proactively plan future engagements to support mission requirements.
- Make inquiries and follow-up when in-depth information is needed.
- Answer telephones, forward messages, and provide responses to routine queries.
- Screen and direct incoming calls or visitors to the appropriate individual or unit.
- Serve as the organization’s travel clerk, using Defense Travel System functions on behalf of traveler IAW the Defense Travel Administrator’s Manual.
- Assist with coordination, consolidation, analyses, distribution and monitor action items, suspenses and responses for assigned organization level.
- Provide inputs and recommendations regarding administrative and office management processes and procedures.
- Assist with preparation and updates to program office file management documents.
- Maintain comprehensive and accurate records.
- Prepare agendas, reports and briefings for staff meetings.
- Assist with organizational workflows.
- Timekeeper duties (e.g. Automated Time Attendance and Production System (ATAAPS)
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What This Job Offers
Career Level
Senior
Education Level
No Education Listed
Number of Employees
501-1,000 employees
