Administrative Specialist Senior
About The Position
Are you ready to make an impact with your exceptional organization skills? This position provides essential clerical and administrative support while serving as a welcoming first point of contact for customers and staff. Responsibilities include providing front desk customer service, managing general phone inquiries, receiving and processing claims, and scanning and indexing documents to maintain accurate records. The role also assists with the Legal Class Verification process and supports the Meeting Management Team in setting up, assisting with running meeting presentations, and training to take official meeting minutes for board meetings. This position requires adherence to Open Meeting Law, including timely posting of meeting notices and results. This is an excellent opportunity for someone who is organized, detail- oriented, and committed to providing high- quality customer service in a collaborative environment. Apply today to be part of a team dedicated to efficient operations and public service!
Requirements
- Three years of experience performing specialized clerical duties
- High School Diploma or GED
- Post-secondary education may substitute for two years of the required experience
Nice To Haves
- Experience working with Elected Officials and their staff or governmental departments and offices
- Knowledge of Arizona Open Meeting Law beneficial
- Experience researching and interpreting statutes
- Experience with professional writing in an office setting (i.e. structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar)
Responsibilities
- Perform various clerical and support services
- Attend Board of Supervisors meetings to assist the public and help facilitate proceedings
- Provide meeting management support by preparing professional written minutes that document Board actions for historical records
- Ensure compliance with statutory requirements, including Open Meeting Law and County policy
- Assist with property class reclassification appeals using independent judgment to make recommendations to Board of Supervisors for approval or denial.
- Assist applicants, prepare agenda items, and address constituent concerns
- Perform duties of Special Limited Duty Deputy Clerk
- Perform other duties and special projects as assigned
Benefits
- Work with a greater purpose
- Tuition reimbursement
- Exceptional work-life balance
- Opportunities for growth and development within Maricopa County
- Low-cost, high-value healthcare for you and your qualifying dependents
- Child care benefits, including access to our on-site center Maricopa County Kids Club , dedicated to serving Maricopa County families
- Paid vacation, sick time, and parental leave
- Extensive wellness program, including an incentive
- Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 12% monthly contribution rate that includes a 100% employer match on Day 1
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
1,001-5,000 employees
