Administrative Specialist, Senior

Washington County•Hillsboro, OR

9d•$28 - $35•Onsite

About The Position

The Housing Department is hiring for a Senior Administrative Specialist for our Rental Assistance Division to help further our mission of creating pathways out of homelessness, promoting housing stability, and investing in affordable communities for Washington County and our residents. The Senior Administrative Specialist provides essential administrative, organizational, and customer service support to the Rental Assistance Division within the Department of Housing Services. This role provides administrative support to the Rental Assistance Division Manager and serves as a key point of contact for community members, applicants, program participants, and internal staff. The position is a balance of direct administrative support work for the Division Manager and more general support to the broader division’s operations. Core responsibilities include coordinating and maintaining calendars; organizing meetings, agendas, and minutes; responding to in person and written inquiries with sensitivity and sound judgment; and supporting division/department projects and workflows. The position also functions as one of the primary liaison to county departments and services, assisting with onboarding new staff, coordinating events and trainings, updating webpages and department communications, purchasing and managing supplies, and facilitating mail and facilities related functions. The Senior Administrative Specialist plays a critical role in maintaining smooth daily operations, fostering a positive and collaborative team environment, and reflecting the department’s values of access and opportunity, responsiveness, collaboration, accountability, and sustained impact in all interactions.

Requirements

A high school diploma or equivalent
Four (4) years of progressively responsible experience providing administrative or clerical support
Possession a valid driver's license and have an acceptable driving record per Washington County policy
Must complete a criminal background check post-offer

Nice To Haves

Friendly, patient approach to customer service with an understanding of trauma‑informed practices
Enthusiasm for supporting social service programs and helping teams across rental assistance, finance, and homeless services
Strong collaboration skills and the ability to contribute to a positive, supportive team environment
Ability to create, maintain, and improve office systems with light direction
Organized communicator who can prepare agendas, schedule meetings, update documents, and support daily administrative needs
Proactive problem‑solver who anticipates needs and offers creative, practical solutions
Comfortable coordinating office functions such as ordering supplies, organizing events or trainings, and managing mail or facility‑related tasks

Responsibilities

Coordinating and maintaining calendars
Organizing meetings, agendas, and minutes
Responding to in person and written inquiries with sensitivity and sound judgment
Supporting division/department projects and workflows
Functioning as one of the primary liaison to county departments and services
Assisting with onboarding new staff
Coordinating events and trainings
Updating webpages and department communications
Purchasing and managing supplies
Facilitating mail and facilities related functions