Administrative Specialist - Sales

B&T USA, LLC•Herriman, UT

1d•Onsite

About The Position

B&T USA is seeking a detail-oriented and proactive Administrative Specialist - Sales to support our sales department with a variety of administrative and clerical tasks. The ideal candidate will play a key role in ensuring smooth daily operations, accurate record-keeping, and effective communication across departments.

Requirements

High school diploma or GED required.
Strong organizational and multitasking abilities.
Excellent communication skills, both written and verbal.
Proficiency in managing databases, spreadsheets, and sales-related software.
Attention to detail and accuracy in data management.
Ability to work collaboratively with multiple departments including logistics and management.
Familiarity with sales order processing and customer account management.
Understanding of compliance and regulatory requirements related to sales operations.
Problem-solving skills and the ability to escalate issues appropriately

Responsibilities

Assist the sales department daily by performing numerous tasks including managing and updating accounting information, files, and records such as name or address changes, mergers, or mailing attentions.
Receive and process sales orders via email or phone promptly and accurately.
Review customer accounts for accuracy and maintain the most current information.
Maintain department records, including spreadsheets and databases that track suppliers, sales, and customers.
Prepare monthly sales reports, proposals, quotes, bids, vendor applications, purchase orders, and invoices as requested by sales representatives.
Copy, file, and retrieve materials for the sales department as needed.
Serve as a liaison with the logistics team to ensure timely deliveries.
Communicate with managers and other departments regarding any customer feedback.
Adhere to policies set forth by the management team.
Understand and ensure compliance with all regulations concerning the sales department.
Follow established procedures and communicate regularly with the Vice President of Sales regarding any problems or issues impacting the sales department.