Administrative Specialist II

Ada County • Boise, ID

1d • Onsite

About The Position

This is a continuous job posting for an Administrative Specialist II position within Ada County's Trial Court Administration team. The role involves performing typing, filing, secretarial, and varied administrative tasks to support the Trial Court Administrator's Office. The position requires working under general supervision, acting on initiative, and handling advanced, confidential work. This role is distinguished from an Administrative Specialist I by servicing all of Trial Court Administration (TCA) rather than just one division.

Requirements

• High school diploma or equivalent.
• Considerable knowledge of modern office equipment, terminology, practices, and procedures typically gained from three years of progressively responsible work experience.
• Knowledge of business English grammar, spelling, punctuation, and arithmetic.
• Skill in the operation of a personal computer and the MS Office Suite.
• Skill in proofreading material.
• Skill organizing projects, developing timelines, and schedules.
• Skill in communicating with culturally diverse populations.
• Skill typing from rough draft copy at a rate of 50 words per minute with a high degree of accuracy.
• Ability to prioritize and complete work assignments independently.
• Ability to deal with confidential information in a responsible manner.
• Ability to manage multiple projects in an effective and timely manner.
• Ability to summarize the proceedings of a conference in written form.
• Ability to meet and deal effectively with the public, some of whom may be irate or under stress, in a tactful and courteous manner.
• Ability to maintain complex clerical records.
• Ability to maintain effective working relationships.
• An updated resume and cover letter must be attached with your application.
• The Incumbent is subject to a criminal records check.

Responsibilities

• Welcomes visitors and answers questions about court processes and procedures.
• Screens incoming telephone calls, answers questions, routes calls, and takes messages.
• Opens, sorts, and distributes mail.
• Composes letters, e-mails, and other correspondence, and disseminates information.
• Prepares and handles correspondence of a sensitive and confidential nature.
• Proofreads material for accuracy, completeness, and punctuation.
• Maintains office files, indices, lists, and other records.
• Prepares and submits bills for payment, audits and processes witness claim forms for payment.
• Creates and processes requests for service.
• Orders office supplies and printing.
• Schedules conference rooms, meetings, and ensures rooms are properly prepared.
• Makes travel arrangements and processes registrations and travel-related paperwork.
• Sorts, compiles, and monitors weekly bail bond forfeiture lists, and overdue bail bond lists.
• Prepares demand letters and other correspondence to bail bond agents.
• Coordinates the instant drug test for the judges, prepares bills, and keeps information logs and collects drug test fees.
• Receives and distributes felony pre-sentence investigations.
• Maintains the court's law library and updates codes for all judges and courtrooms.
• Assists with new judges' investitures ceremonies and retired judges' retirement ceremonies.
• Schedules and assigns cases to retired district and magistrate judges, and assigns judges for all disqualified cases in Ada, Elmore, Valley, and Boise counties.
• Generates yearly magistrate criminal court calendar and related documents.
• Provides weekly calendar updates to the Assistant Trial Court Administrator.
• Maintains and updates Sentencing Resource Manual for the judges, updates procedures manuals.
• Provides coverage for court personnel as necessary.
• Participates in training new employees.
• Assists with and completes miscellaneous projects as assigned.
• Coordinates Designated Examiner coverage for mental commitment hearings.
• Performs related functions as required.

Benefits

• Excellent medical, dental, and vision insurance
• Generous vacation and sick leave starting on day one
• 11 paid holidays annually
• Participation in one of the nation’s best state retirement systems, with 11.96% employer contribution
• 457(b) deferred compensation plan with up to 3% county match, plus a 401(k)
• Paid parental leave
• Life insurance
• Robust wellness programs
• Ongoing training opportunities and career pathing

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED