Administrative Specialist II

Sarasota County Government

5d • Onsite

About The Position

Planning & Development Services is looking for an organized, customer-focused Administrative Specialist II to support our Building Official and Building Division. In this fast-paced role, you'll provide a variety of administrative and office support while serving as a key point of contact for customers, employees, and community partners. If you enjoy keeping operations running smoothly, building positive relationships, and delivering exceptional customer service, we'd love to hear from you.

Requirements

• High School Diploma or equivalent education
• 2 to 5 years of clerical, secretarial, and computer experience.
• Valid Florida driver's license within 30 days of hire.

Nice To Haves

• College coursework in business from an accredited college or university.
• 1 (or more) years of experience in a building department, construction, or a related field is preferred, but not required.
• A Florida Notary certification; if you're not currently certified, this must be obtained within 3 months of hire. (We can help with this!)
• Strong organizational, communication, and customer service skills, with the ability to build positive relationships, manage competing priorities, and handle sensitive situations professionally.
• Ability to research information, interpret policies and regulations, prepare reports and official documents, and use sound judgment when resolving issues.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and experience with business systems such as Accela, Workday, SharePoint, Smartsheet, and eGenda.

Responsibilities

• Provide administrative support to the Building Official by managing calendars, coordinating meetings, preparing correspondence, and keeping daily priorities on track.
• Coordinate projects, research information, and prepare reports, presentations, ordinances, resolutions, and other materials for leadership and County meetings.
• Serve as a key point of contact for customers, staff, and other departments by answering questions, coordinating responses, and helping resolve customer concerns.
• Support the eGenda process by preparing agenda items, assembling meeting materials, and maintaining official records and documentation.
• Track division data, prepare reports, and assist leadership with research, special projects, and operational support.
• Provide administrative support to advisory boards, including scheduling meetings, coordinating presentations, maintaining board records, and serving as recording secretary.
• Assist with Building Division programs by providing backup support for flood damage prevention, damage assessment activities, contractor licensing boards, and contractor reporting.
• Help support daily office operations, including mail distribution and assisting other division leadership as needed.

Benefits

• Health, Dental, Vision, and Life Insurance
• Short-Term and Long-Term Disability
• Flexible Spending Accounts
• Employee Assistance Program (EAP)
• Florida Retirement System (FRS)
• Three great medical plans, including one with a $0 premium option, with completed preventative visits!
• Award-winning wellness program including free gyms at multiple Sarasota County Government locations.
• 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED