Administrative Specialist II

Broward County Sheriff's Office•Broward County, FL

11h•Onsite

About The Position

Under administrative direction, the purpose of this position is to provide moderately complex to specialized administrative support to an assigned work unit or assigned executive level supervisor within the Broward County Sheriff's Office. Employees in this classification perform both routine and non-routine administrative duties as dictated by the nature of the work unit, and with a minimum level of accountability commensurate with that of a Captain or above or civilian equivalent. Position performs essential duties for a large operating unit, a specialized unit, or as sole administrative support for an executive level organization official. Position is distinguished from that of Administrative Specialist I by the degree of accountability commensurate with the class reporting level, greater latitude in exercise of independent judgment concerning assigned duties, and the ability to function with a high degree of independence. When assigned to a large operating unit, employees in this class generally coordinate and delegate unit assignments through other administrative support personnel.

Requirements

Must be a current BSO employee who has successfully completed their probationary period by the listed closing date.
Three (3) years progressively responsible experience and/or training in administrative support functions to include the use of computer word processing, spreadsheet, and database software for the maintenance of files and documents, and generating of reports, memos, and documents of general or confidential nature.
Demonstrated ability to enter payroll and purchase orders into a payroll/procurement system.
Possess and maintain a valid Florida driver's license throughout employment without any restrictions which affect job performance.
Experience should include extensive customer service contact work.
An equivalent combination of training and experience may be considered. Such experience must be clearly documented in the application for consideration.

Nice To Haves

PeopleSoft experience preferred.

Responsibilities

Functions in a lead worker capacity when applicable to the assigned work unit, providing for the coordination and delegation of assignments to ensure completion by designated deadlines.
Generates correspondence, memos, agendas, minutes, permits, orders, requisitions, ordinances, reports, claim forms, manuals, annual budgets, news releases, and other relevant materials appropriate to assigned unit.
Compiles, prepares, and may be responsible for distributing daily/weekly/monthly/annual reports, news releases, invoices, public service announcements, and other relevant materials appropriate to assigned unit.
Meets the public, gives standard information and explains well-defined rules; takes telephone inquiries and complaints, ascertaining the nature of the call, and directing it to the appropriate department; takes telephone messages.
Arranges scheduling for meetings, interviews, travel, equipment repair and service, and department functions.
Performs a variety of essential record keeping duties, and manages department record keeping and filing system.
Maintains departmental program/project records, reports, files, and related documentation, to include fiscal and budget records.
Reviews all documentation submitted for accuracy, completeness, and proper signature prior to submission for departmental signature.
Prepares and processes purchase orders within authorized established threshold for office supplies, equipment, printing, and advertising.
Maintains records by entering data into the agency wide personnel/payroll system to include: payroll, purchase requisitions, invoices, and position requests.
Acts as liaison between supervisor, other departments and outside agencies, gathering and relaying information as needed.
Operates various office equipment, i.e., computer terminals, printers, scanners, copy machines, telephone systems, facsimile machines.
Assists other unit personnel in supporting efficient functioning of the work unit.
Performs related duties as directed.