Administrative Specialist II

State of Maryland•Baltimore County, MD

3d•Onsite

About The Position

Maryland Department of Labor is currently accepting applications from qualified candidates for Admin Spec II position within the Division of Labor and Industry, Workplace Fraud Unit. As a member of the DLI team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

Requirements

Graduation from an accredited high school or possession of a high school equivalency certificate.
One year of experience performing administrative staff, clerical, clerical technical, or secretarial work.

Nice To Haves

Experience maintaining electronic databases, tracking systems, or records management systems and ensuring the accuracy and completeness of program records and files and experience supporting administrative or fiscal operations, including processing purchases, verifying vendor payments, maintaining financial records, or assisting with budget-related activities.
Experience using Google Applications/Workspace and Microsoft Office Suite.
Experience handling confidential or sensitive information in a professional or government setting, including maintaining privacy, following applicable confidentiality policies and procedures, and exercising discretion when accessing, storing, or sharing protected information.

Responsibilities

Reviews, verifies, and interprets information in records, applications, and other documents by using knowledge of agency policies and procedures to determine if appropriate procedures have been followed and to resolve problems.
Assist in the process and issuance of work permits, MPIA requests, or other documents pertinent to the multiple programs in the unit.
Answer telephone calls and perform intake of complaints.
Assists in the preparation of final reports and suggests recommendations for the improvement of the agency or its programs.
Consult with program heads and administrative officials regarding policies, trends, data interpretation, and program needs.
Research and compile data as directed, including preparing statistical tables, charts, and reports; workflow charts; staffing patterns; and organizational charts.
Assist the unit in planning and implementing new or revised programs, procedures, practices, and organizations.
Provide assistance to the unit administrator in the formulation and preparation of an agency's budget, or portions of the budget.
Responsible for unit purchasing/FMIS processing and vendor payment verification.
Open and disseminate mail.
Ensure checks are properly endorsed, prepare check transmittals, and maintain financial records that do not require knowledge of bookkeeping or accounting.
Updates and maintains files, logs, schedules, rosters, and records, and composes routine correspondence for multiple programs within the unit: Worker Classification Protection Unit, Prevailing Wage Unit, Living Wage Unit, and Employment Standards Service Unit, including Innkeepers certification.
Use computer software applications to enter, edit, validate, search, retrieve, and update information.
Type correspondence, reports, schedules, and other material using a typewriter, computer, or word processor.
Performs other duties as assigned.

Benefits

medical and dental coverage
paid time off (i.e. vacation, sick leave)
State pension
supplemental retirement options
Maryland State Employees Credit Union
Flexible hours
Paid holidays 12-13 per year
Generous paid leave package (annual, sick, personal and compensatory leave)
State Pension ("defined benefit" plan)
Tax-deferred supplemental retirement savings plans (401(k) and 457)
Comprehensive, subsidized health, dental and prescription plans with little to no deductibles, free generic prescriptions, and free preventative health services
Flexible Spending Account plans for Health Care and Daycare