Administrative Specialist II - (Temporary)

State of North Carolina • 1915 Health Services Way Wake, NC

1d • $29 • Onsite

About The Position

This is a temporary position with the Office of State Human Resources (OSHR) Temporary Solutions, specifically located at 1915 Health Services Way, Raleigh, NC 27607 in Wake County, with the Department of Health and Human Services. The agency's mission is to provide a solid Human Resource management foundation, responsible oversight, and creative solutions through a collaborative approach with all stakeholders to maximize the potential of its employees. This role offers exposure to an agency's culture, processes, and procedures, potentially providing valuable experience for those seeking permanent employment with the state.

Requirements

• High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.

Nice To Haves

• Provide support for statewide meetings, events, and outreach activities, including scheduling, logistics, document preparation, and accessibility arrangements.
• Maintain organized digital systems, tracking deadlines, preparing reports, and supporting contract and financial processes.
• Assist with creating and reviewing materials, managing communications, and serving as backup for key program services.
• Support Deaf and Blind Staff through coordination of their Support Service Provider (SSP) services, including reviewing requests, securing providers, managing billing, and resolving payment issues.
• Offer limited direct SSP support, such as human guide assistance, helping staff access interpreters, and assisting with tasks that are inaccessible due to format or technology barriers.
• Support processing invoices and documentation while ensuring smooth navigation and communication access for team members.
• Collect information from statewide staff regarding advocacy situations and bring information for review.
• Create and track reports of advocacy needs from the whole division and provide information to the Accessibility Program Resources Manager (ARPM).
• Monitor, track, and follow up with staff regarding advocacy work and report to ARPM regularly.
• Directly support the ARPM by scheduling meetings, managing priorities, preparing materials, handling urgent requests, and serving as a backup when the manager is unavailable.
• Coordinate communication, collaborate with partners, assist staff with action items, and act as an escalation point for complex, advocacy-related issues.
• Support general home office operations through phone coverage, front desk assistance, document preparation, data organization, and effective communication across various formats.

Responsibilities

• Provide support for statewide meetings, events, and outreach activities, including scheduling, logistics, document preparation, and accessibility arrangements.
• Maintain organized digital systems, tracking deadlines, preparing reports, and supporting contract and financial processes.
• Assist with creating and reviewing materials, managing communications, and serving as backup for key program services.
• Support Deaf and Blind Staff through coordination of their Support Service Provider (SSP) services, including reviewing requests, securing providers, managing billing, and resolving payment issues.
• Offer limited direct SSP support, such as human guide assistance, helping staff access interpreters, and assisting with tasks that are inaccessible due to format or technology barriers.
• Support processing invoices and documentation while ensuring smooth navigation and communication access for team members.
• Collect information from statewide staff regarding advocacy situations and bring information for review.
• Create and track reports of advocacy needs from the whole division and provide information to the Accessibility Program Resources Manager (ARPM).
• Monitor, track, and follow up with staff regarding advocacy work and report to ARPM regularly.
• Directly support the ARPM by scheduling meetings, managing priorities, preparing materials, handling urgent requests, and serving as a backup when the manager is unavailable.
• Coordinate communication, collaborate with partners, assist staff with action items, and act as an escalation point for complex, advocacy-related issues.
• Support general home office operations through phone coverage, front desk assistance, document preparation, data organization, and effective communication across various formats.

Benefits

• Health insurance coverage under the High-Deductible Health Plan (HDHP) may be available for temporary employees working an annual average of 30 or more hours per week.

What This Job Offers

• Career Level: Mid Level
• Education Level: High school or GED