Administrative Specialist II - County Attorney

Pima County • Tucson, AZ

6d • $49,878 - $67,371 • Onsite

About The Position

The Pima County Attorney's Office is seeking an Administrative Specialist II to join our Administration/Finance team. This position provides complex administrative, financial, and operational support to the County Attorney's Office. Responsibilities include coordinating administrative processes, assisting with budget and accounting functions, maintaining records and reports, supporting departmental projects, and helping coordinate facility-related requests and building maintenance activities. The successful candidate will be highly organized, detail-oriented, and able to manage multiple priorities while providing excellent customer service.

Requirements

• Associate’s Degree from an accredited college or university in public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment AND one year of professional experience in public or business administration. (Relevant experience and/or education from an accredited college or university may be substituted.)
• One year with Pima County as an Administrative Specialist I or closely related professional administrative classification.
• Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment.
• The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures.
• Pre-employment background checks.
• Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history.
• All positions may require completion of a satisfactory personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems.
• This position will require a post-job offer physical and/or drug screen.

Nice To Haves

• Minimum two (2) years experience working with budget and finance.
• Minimum two (2) years experience working with purchasing.
• Minimum two (2) years experience working with contracts and grant award agreements.
• Minimum two (2) years experience working with financial software applications.

Responsibilities

• Provides complex administrative services of a specialized nature to a department, division, or program within Pima County
• Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance
• Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations
• Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit
• Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures
• Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy
• Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing
• Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment
• Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes

Benefits

• competitive salaries
• generous health insurance coverage
• retirement plans
• flexible work schedules
• a generous family leave policy
• wellness programs
• opportunities for professional advancement through training programs, workshops, and educational reimbursement programs
• County-wide employee recognition program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree