Administrative Associate - County Attorney

Butler County•El Dorado, KS

5d•$17 - $23•Onsite

About The Position

Under the supervision of the department head or supervisor, the Administrative Associate performs assistance to Assistant County Attorney consisting of filing criminal, juvenile or care and treatment cases. The employee in this position will assist the Assistant County Attorney in making sure his/her calendar is up to date, cases files are pulled and ready for court.

Requirements

Two years related experience, High School Diploma or G.E.D.; or Associate’s degree; or equivalent combination of education and experience.
Experience in the criminal justice system.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
Ability to convey and receive detailed or important information and instructions to and from the various departments and the general public
Ability to deal with problems involving several concrete variables in standardized situations
Ability to express or exchange ideas by means of communication
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
Ability to reliably and predictably carry out duties
Ability to speak effectively before groups of customers or employees of an organization
Ability to work well with others
Ability to write routine reports and correspondence
Knowledge of basic criminal law, civil procedures and legal terminology and procedures
Knowledge of office machines and equipment
Skill in operating computers
Skill in oral and written communication

Nice To Haves

Three years related experience, High School Diploma or G.E.D.; or Associate’s degree and one-year experience; or an equivalent combination of education and experience.
Degree in Criminal Justice or Paralegal.

Responsibilities

Prepares disposition form after case is filed and sends in to KBI for criminal history purposes
Copies charging documents after the case is filed for this office and defense counsel
Enters cases into management information system for tracking of cases in the office
Maintains daily filing of incoming reports, notes, correspondence, pleadings, etc.
Obtains copies of jail sheet and determines if their attorney has any cases to file for first appearances
Keeps track of attorney’s calendar
Makes sure police reports are turned in for the attorney to make charging decisions; If reports are not in it is the Legal Assistant’s job to call that law enforcement agency and get the reports
Composes letters to law enforcement to request further follow-up in some cases
Prepares journal entries, issue warrants, bench warrant bond forfeitures, issue summons and any legal documents as required in each case
Prepares trial notebooks for jury trials
Cross trains in other areas to cover those positions when vacant
Works with law enforcement by telephone and in person
Notifies interested parties by phone of detention and CINC hearings within 48 hours or 72 hours
Prepares the charging documents consisting of Information and Warrant; Administrative Associate is responsible for getting the charging documents filed with the Clerk of the District Court’s Office, and if necessary obtains a Judge’s signature on the warrant
Prepares Governor’s warrants, extraditions and detainers and fugitive warrants as well as schedule transport with Sheriff’s Office and governing state
Prepares all subpoenas needed in each case and notify their attorney if service is not received
Ensures all signatures by CSO, ISO, and LEO and dissemination papers after looking at file
Executes an inquisition in obtaining certain medical records or information
Files Care and Treatment documents, notifies evaluators, law enforcement, court and petitioners of hearing time and date
Receives and notifies merchants and/or citizens of collecting insufficient fund checks
Maintains up to date training to be certified by Kansas Highway Patrol to obtain access to the CJIS program to run a Triple I, 27, and KBI Rap and order certified driving records in all traffic and criminal cases
Performs other duties as deemed necessary or as required.