Executive Administrative Assistant - County Attorney

Pima County • Tucson, AZ

6d • $72,009 - $100,817 • Onsite

About The Position

The Pima County Attorney's Office is seeking an Executive Administrative Assistant to provide high-level administrative support to the County Attorney and Chief Deputy County Attorney. This position performs complex, confidential, and executive-level administrative duties, including coordinating executive calendars and special projects, preparing correspondence and reports, serving as a liaison with internal and external stakeholders, and supporting community relations and public outreach efforts. The successful candidate will be highly organized, exercise sound judgment and discretion, and excel in a fast-paced, professional environment. This is a classification in the unclassified service and is exempt from the Merit System Rules.

Requirements

• Bachelor's degree from an accredited college or university in public administration, business administration, communications, management, law, criminal justice, law enforcement, behavioral or mental health, social work, community outreach, or a closely related field as defined by the appointing authority; AND four (4) years of progressively responsible administrative or executive support experience supporting senior leadership.
• Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Nice To Haves

• Minimum four (4) years experience providing executive-level administrative support to a chief executive officer (CEO), executive director, attorney, elected official, or other senior executive.
• Minimum three (3) years experience in a legal office, government agency, law enforcement or criminal justice organization, behavioral or mental health organization, or nonprofit organization.
• Minimum three (3) years experience managing confidential and sensitive information while exercising a high degree of professionalism, discretion, and independent judgment.
• Minimum three (3) years experience coordinating executive calendars, meetings, travel, special projects, and executive operations.
• Experience researching, drafting, and proofreading executive correspondence, reports, presentations, and briefing materials.
• Experience serving as a liaison with executive leadership, elected officials, governmental agencies, community organizations, and the public.
• Experience with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and document management systems.

Responsibilities

• Provides high-level executive administrative support to the County Attorney and Chief Deputy County Attorney.
• Coordinates and manages executive calendars, meetings, travel, schedules, and administrative priorities for the County Attorney and Chief Deputy County Attorney.
• Maintains the highest level of security and confidentiality of information, records, and documents created or encountered in the performance of assigned duties.
• Screens, prioritizes, and responds to correspondence, inquiries, and requests on behalf of the County Attorney and Chief Deputy County Attorney, as appropriate.
• Researches, drafts, and prepares executive correspondence, reports, presentations, briefing materials, and other confidential documents independently.
• Conducts special projects and confidential studies under the direction of the County Attorney and Chief Deputy County Attorney; prepares findings, reports, and recommendations.
• Reviews administrative reports, studies, and recommendations; evaluates their impact on the County Attorney's Office and recommends appropriate actions.
• Responds to citizen inquiries and complaints; researches issues, coordinates responses, and facilitates appropriate resolution.
• Serves as liaison between the County Attorney's Office and County departments, elected officials, governmental agencies, community organizations, businesses, and the public.
• Plans, coordinates, and participates in community relations, public outreach, and special events on behalf of the County Attorney's Office.
• Coordinates responses to media inquiries and assists with the preparation of press releases, public information materials, and other communications.
• Develops, maintains, and improves administrative processes, filing systems, and office procedures to ensure efficient, accurate, and well-organized operations.
• Supervises, trains, assigns, and evaluates administrative support staff.
• Represents the County Attorney and Chief Deputy County Attorney at meetings, civic functions, committees, boards, and other events as assigned.
• Performs other related duties as assigned.

Benefits

• competitive salaries
• generous health insurance coverage
• retirement plans
• flexible work schedules
• generous family leave policy
• wellness programs
• opportunities for professional advancement through training programs, workshops, and educational reimbursement programs
• County-wide employee recognition program

What This Job Offers

• Job Type: Full-time
• Career Level: Executive