Administrative Specialist II

State of North Carolina•Raleigh, NC

9h•$41,206 - $54,549•Onsite

About The Position

The North Carolina Department of Justice, led by the Attorney General of North Carolina, represents the state, state agencies, and elected officials, and defends the rights of the people of North Carolina. The Department handles all state criminal appeals cases and assists district attorneys with complex criminal cases at their request. Additionally, the Department of Justice includes the North Carolina State Crime Lab, the North Carolina Justice Academy, and the Sheriffs’ and Criminal Justice Education and Training Standards Divisions. This position serves as a leader, fulfilling the critical role of being the lead on the Section’s administrative efforts. The primary purpose of this position is to provide legal secretarial, administrative, and other support to the Tort Claims Section attorneys. This position is also responsible for the training and oversight of the other Tort Claims Program Assistant and may be tasked with assigning duties to this individual, as appropriate. The employee will perform a variety of office and/or technical tasks to accomplish the specialized processing of information, documents and materials, as well as maintain the database by timely entry of necessary data as required. In addition, this position will provide administrative support and record keeping for Tort Claims and as assigned, DOJ functions. This position requires screening and routing materials; filing and retrieving information and documents; providing telephone and reception services; typing and proofreading; composing legal documents and correspondence; opening and closing of claims and actions; receiving and processing bills; responding to inquiries from the general public, claimants, private attorneys and State agencies; preparing records and reports, scheduling travel, depositions and meetings; making arrangements for court reporters and room reservations; and tracking cases. The attorney-client privilege must be maintained at all times. The employee is the key player in keeping the office up-to-date on Division requisition policies and procedures.

Requirements

High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.
Ability to utilize office equipment and other relevant technology (software and systems) to meet organizational needs.
Thorough knowledge of services, policies and procedures related to a program or area of specialization.
Thorough knowledge of program information systems in order to communicate and process information.
Ability to demonstrate and apply this knowledge in performance of administrative tasks.
Ability to explain and interpret information to clients/customers and staff.

Responsibilities

Provide legal secretarial, administrative, and other support to the Tort Claims Section attorneys.
Training and oversight of the other Tort Claims Program Assistant and may be tasked with assigning duties to this individual.
Perform a variety of office and/or technical tasks to accomplish the specialized processing of information, documents and materials.
Maintain the database by timely entry of necessary data as required.
Provide administrative support and record keeping for Tort Claims and as assigned, DOJ functions.
Screening and routing materials.
Filing and retrieving information and documents.
Providing telephone and reception services.
Typing and proofreading.
Composing legal documents and correspondence.
Opening and closing of claims and actions.
Receiving and processing bills.
Responding to inquiries from the general public, claimants, private attorneys and State agencies.
Preparing records and reports.
Scheduling travel, depositions and meetings.
Making arrangements for court reporters and room reservations.
Tracking cases.
Maintaining attorney-client privilege at all times.
Keeping the office up-to-date on Division requisition policies and procedures.