Administrative Specialist II - Admissions & Discharge (G.W. Bryan Hospital)

State of South Carolina • Richland County, SC

2d • Onsite

About The Position

INTERNAL OMH/BHDD EMPLOYEES ONLY NEED TO APPLY! Are you passionate about making a real difference in people's lives? Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community. We are seeking an Administrative Specialist II, who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply. This position is located at the SC Department of Behavioral Health and Developmental Disabilities (DBHDD) - Office of Mental Health, G. Werber Bryan Psychiatric Hospital, 220 Faison Drive, Columbia SC 29203. As the Administrative Specialist II, under minimal supervision, you will perform a variety of advanced administrative duties involved in the operation of the Information and Dispositions Office. Adherent to written and unwritten policies, some of which could have a significant impact on related facilities/programs and/or the department. Provide limited direct patient care services during the admission process, as well as escorting patients to their assigned lodge.

Requirements

• A high school diploma. Related clerical experience may be substituted for a high school diploma.
• Two (2) years of clerical experience, or an associate degree in secretarial science or a related field; or three (3) years of clerical experience.
• Selected positions may require the ability to type at a corrected rate of 35 words per minute.
• Ability to lift at least 35 pounds
• Ability to stand and/or sit for extended period, walk, reach, pull, push, stoop bend and climb at least three (3) flights of stairs.
• Ability to work in stressful environment.
• Must be able to work beyond scheduled hours or overnight as required to meet safe staffing requirements.
• Possess the ability to work closely with incoming patients, escorting staff, and visiting the public on a daily basis.
• Have strong documentation skills along with strong responsible secretarial or clerical experience.
• Be able to pass CPR, MANDT, basic OJT MHS Training.

Nice To Haves

• Bilingual abilities in English and Spanish (or another language) are a plus.

Responsibilities

• Provide general information services and public announcements, registering hospital visitors and answer facility telephones in a prompt and professional manner.
• Maintain patient files (such as retrieving and entering data in Avatar and CIS).
• Assist with the notifications of emergency situation to the physicians, clinical staff, administrative personnel, Public Safety, engineering by P.A. system and/or beeper, whenever needed and/or requested.
• Ensure Admission Referrals received daily are immediately reviewed and accurately entered OMH data system (i.e. patient name, hospital number, location, referral date and status).
• Ensure new referral packets are signed and dated after entering data; and filed correctly in the files.
• Ensure employees sign the completed Referral Waiting List, then review for completeness and file.
• Ensure Referral are filed; and patients who are admitted or released are removed from the Waiting List and/or files.
• Assist with screening admissions documents sent from outside providers, Mental Health Centers and Other Inpatient facilities for compliance for Admissions/Transfer.
• Research patients' previous hospitalizations using the facility computer system and documentation sent with the patient.
• Assist with obtaining existing medical records, assuring that admission material is promptly forwarded to the appropriate ward/units/cottage.
• Prepare, sort, and distribute admission material as directed.
• Interviews patients, escorting staff, families or interested parties for additional information as needed.
• Provide general hospital information, voters, rights, patients' rights, and HIPPA pamphlets, and obtain appropriate signatures foreach patient as directed by hospital policies.
• Receive and/or post discharge information regarding patients who have been discharged by the hospital or by Probate Court and/or General Sessions Court.
• Employees are expected to accurately extract information from discharge documents for entry into facility computer system and/or on appropriate forms.
• Re-Inventory patients' valuables/property at the time of discharge and assure that all property is returned at discharge.
• Ensure elopements or returns from elopements are accurately entered in Avatar once they are reported to during your assigned shift.
• Provide limited direct Patient Care Services for all newly admitted patients into a Inpatient facility.
• Perform contraband checks with assistance from other staff, and/or Public Safety as needed.
• Provide patient escort services during the admission process to the appropriate Lodge, Facility (Morris Village, Bryan hospital and/or William S. Hall) and/or the waiting room.
• Screen all belongings and inventory valuables and clothing of newly admitted patients.
• Document items received during the admission process.
• File, retrieve and maintain a log of property received or released.
• Record ad submit patient funds collected to the cashier's office for deposit in the patient's personal fund.
• Store clothing/property and initiate arrangements for disposition of these items.
• Receive, document and forward medication brought in by patients to the appropriate Lodge and/or Program whenever obtained during the admission process.
• Comply with Corporate Compliance policies as they relate to Harassment-Free Workplace and Time and Attendance.
• Seek to promote full compliance and to prevent, detect and/or correct accidental and intentional noncompliance with all applicable legal responsibilities.

Benefits

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available
• Retirement benefit choices
• State Retirement Plan (SCRS)
• State Optional Retirement Program (State ORP)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED