Administrative Specialist I
Triplenet Technologies•Seattle, WA
•$19•Onsite
About The Position
Experienced Administrator I to help manage customer service and administrative duties during the regular administrator’s assignment to a special duty. This is a temporary, 1-month+ contract position located in Downtown Seattle, paying $18.97 per hour.
Requirements
- Experience as an administrator.
- Ability to manage customer service and administrative duties.
- Proficiency in handling customer calls and in-person customer interactions.
- Experience with coordinating vehicle maintenance and repairs.
- Familiarity with managing petty cash and generating expense reports.
- Experience with opening and completing work orders.
- Ability to audit documents for accuracy and completeness.
Nice To Haves
- Experience with Faster software.
- Experience with Oracle for I-Expense reports.
- Knowledge of CPO vendors and their processes.
- Familiarity with vehicle accident repair coordination.
Responsibilities
- Check employee absence requests, update calendars.
- Audit technician’s time, update system with any changes.
- Handle customer calls for vehicle repair status, repairs, appointments and other requests.
- Assist customers at the counter with in-take, information, and miscellaneous requests.
- Coordinate Fleet dispatch vehicle maintenance, repairs, pick up, and return.
- Coordinate outside vendor repair pick up and returns.
- Coordinate Radio Shop vehicle installations, pick up and returns.
- Update out of service vehicle information in Faster.
- Coordinate vehicle accident repairs and information with CEI, Body Shop, Risk Management and client departments.
- Coordinate vehicle decal installations for new vehicles and decals for accident damage repairs.
- Issue fuel cards to new vehicles and notify fuel coordinator.
- Maintain, secure and reconcile a $100 petty cash till.
- Generate I-Expense report in Oracle and send to Accounts Payable.
- Prepare annual petty cash audit.
- Open and complete work orders for CPO vendors, ensuring correct data on tax rates and contract pricing.
- Manage work orders in Faster.
- Audit build packets for accuracy and completeness.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
