Administrative Specialist I

Triplenet Technologies • Seattle, WA

8d • Onsite

About The Position

This position provides front desk coverage, greets and directs visitors, and offers routine information on work unit services, policies, and procedures. It also handles administrative onboarding of new employees, answers and screens calls, and maintains security and confidentiality. The role involves scheduling meetings, reserving conference rooms, and managing calendars for supervisors and staff. Additionally, it requires drafting routine correspondence, formatting documents, proofreading, and compiling/summarizing data and reports. Responsibilities include managing supplies, processing customer service requests, maintaining client information systems, and handling mail and faxes. The role also entails initiating office equipment repairs, taking notes at meetings, transcribing proceedings, and performing other assigned duties.

Requirements

• One year of experience as a receptionist, front desk person, and/or providing general office support is required.
• Knowledge of general office principles, practices, methods, and standard equipment.
• Knowledge of basic bookkeeping and recordkeeping procedures.
• Knowledge of and proficiency in fundamental mathematics.
• Knowledge of effective business communications including proper English usage, grammar, punctuation, spelling, and proofreading.
• Communication skills.
• Interpersonal skills.
• Customer service skills.
• Work planning, organizational, and time management skills.
• Skill in following oral and written instructions and following through on assignments in a timely manner.
• Skill in compiling, tabulating, summarizing, and presenting data in varying formats.
• Skill in maintaining data integrity and accuracy.
• Skill in maintaining automated and manual recordkeeping systems and office supply inventories.
• Skill in the operation of multiline telephone systems in a high-traffic environment.
• Skill in keyboarding and associated safety practices.
• Skill in establishing and maintaining effective working relationships.
• Skill in working with a variety of individuals from diverse backgrounds.
• Skill in use of automated information systems, personal computers, word processing, spreadsheet, database management, presentation, and similar software applications.

Nice To Haves

• Front desk and receptionist experience is preferred.

Responsibilities

• Provide front desk coverage, greet and direct visitors, and provide routine information on work unit services, policies, and procedures.
• Conduct administrative onboarding of new employees.
• Answer phones, screen calls, respond to inquiries, or refer callers to appropriate contacts.
• Maintain security and confidentiality.
• Schedule meetings and reserve conference rooms.
• Schedule appointments and maintain calendars for supervisor and other staff as appropriate.
• Draft routine correspondence, standard forms, and templates.
• Format documents in word processing and presentation software.
• Proofread and ensure proper grammar, spelling, and punctuation.
• Compile and summarize data and reports from automated systems, databases, and spreadsheets.
• Maintain, inventory, order, and distribute supplies.
• Process customer service requests; review for completeness and enter data in client information system.
• Maintain program information, equipment, vendor, and other files.
• Open, sort, and distribute incoming mail and faxes.
• Format, assemble, and distribute information packets for internal and external customers.
• Initiate repairs of office equipment and maintain a record of repairs performed.
• Take notes at staff and other meetings.
• Transcribe statements and meeting proceedings using digital transcription equipment.
• Ensure transcriptions are complete and accurate.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed