Administrative Specialist I

Triplenet Technologies•Seattle, WA

7d•Onsite

About The Position

This position is responsible for maintaining payroll files for the department, organizing and managing a high volume of documents daily. The role involves preparing files for archiving, arranging and overseeing the transfer of records to archives, and maintaining the security and confidentiality of all documents and communications. The specialist will track and retrieve information, files, and data as requested, receive and disburse incoming mail, and scan miscellaneous documents. Additionally, the role provides backup for the Director's Office phones, picks up and drops off documents at various county locations, and performs miscellaneous research projects and other duties as assigned to support the Finance Section.

Requirements

Excellent organizational skills
Detail oriented with great attention to quality and accuracy
The ability to work on repetitive tasks, while maintaining speed and accuracy
Experience exercising good judgment; the ability to recognize sensitive or confidential matters and maintain confidentiality at all times
Demonstrated skill in following oral and written instructions, and following through on assignments as directed
Strong customer service skills in person, via email and telephone (tact, discretion, courtesy and professionalism)
Excellent oral and written communication skills
Demonstrated ability to work successfully both independently, and as part of a team
Possess a positive outlook, with an eagerness to learn, take initiative, and think creatively
Demonstrated ability to maintain regular, reliable, and timely attendance
Proficient in Windows environment, including Word, Excel and Outlook
Ability to lift and move boxes weighing up to 30 pounds

Responsibilities

Maintain Payroll files for the department, organizing and managing a high volume of documents daily
Manage documents by type, sorting into alphabetical and chronological order, and filing on a daily basis
Prepare files for archiving (organize and box), create and maintain document lists of archived records
Arrange for, and oversee transfer of records to archives
Maintain security and confidentiality of all documents and communications
Track and retrieve information, files and/or data as requested
Receive incoming mail, record locations and disburse to work groups
Scan miscellaneous documents/files
Provide back up for Directors Office phones
Pick up and drop off documents at various county locations
Responsible for miscellaneous research projects, and performing other duties as assigned to support the Finance Section