Administrative Specialist I (Temporary)

OSHR Temporary Solutions • Wake County, NC

7d • $18 • Onsite

About The Position

This is a temporary position with the Office of State Human Resources, Temporary Solutions division. The primary purpose of this position is to provide legal secretarial, administrative, and other support to the Tort Claims Section attorneys. The employee will perform a variety of office and/or technical tasks to accomplish the specialized processing of information, documents and materials, as well as maintain the database by timely entry of necessary data as required. The employee will oversee closing and achieving closed case files. This includes scanning documents into the achieving system, properly denoting their status in case management and database system, and overseeing the ultimate disposition of the physical file. This position requires screening and routing materials; filing and retrieving information and documents; providing telephone and reception services; typing and proofreading; composing legal documents and correspondence; opening and closing of claims and actions; receiving and processing bills; responding to inquiries from the general public, claimants, private attorneys and State agencies; preparing records and reports, scheduling travel, depositions and meetings; making arrangements for court reporters and room reservations; and tracking cases. The attorney-client privilege must be maintained at all times. The employee is the key player in keeping the office up to date on Division requisition policies and procedures. This employee will provide back up for other support staff in the section as necessary and will handle miscellaneous tasks as may be assigned by a supervisor or the Section Head.

Requirements

• High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

Nice To Haves

• Legal secretarial skills
• Administrative support skills
• Database maintenance skills
• Scanning documents into an achieving system
• Filing and retrieving information and documents
• Telephone and reception services
• Typing and proofreading
• Composing legal documents and correspondence
• Opening and closing of claims and actions
• Receiving and processing bills
• Responding to inquiries from the general public, claimants, private attorneys and State agencies
• Preparing records and reports
• Scheduling travel, depositions and meetings
• Making arrangements for court reporters and room reservations
• Tracking cases
• Knowledge of attorney-client privilege
• Knowledge of Division requisition policies and procedures

Responsibilities

• Provide legal secretarial, administrative, and other support to the Tort Claims Section attorneys.
• Perform a variety of office and/or technical tasks to accomplish the specialized processing of information, documents and materials.
• Maintain the database by timely entry of necessary data as required.
• Oversee closing and achieving closed case files, including scanning documents into the achieving system.
• Properly denote case status in case management and database system.
• Oversee the ultimate disposition of the physical file.
• Screen and route materials.
• File and retrieve information and documents.
• Provide telephone and reception services.
• Type and proofread documents.
• Compose legal documents and correspondence.
• Open and close claims and actions.
• Receive and process bills.
• Respond to inquiries from the general public, claimants, private attorneys and State agencies.
• Prepare records and reports.
• Schedule travel, depositions and meetings.
• Make arrangements for court reporters and room reservations.
• Track cases.
• Maintain attorney-client privilege at all times.
• Keep the office up to date on Division requisition policies and procedures.
• Provide back up for other support staff in the section as necessary.
• Handle miscellaneous tasks as may be assigned by a supervisor or the Section Head.

Benefits

• Temporary employees who work an annual average of 30 or more hours per week may be eligible for health insurance coverage under the High Deductible Health Plan (HDHP).

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED