Administrative Specialist I

City of Detroit • Michigan, MI

2d • Onsite

About The Position

Under general supervision, coordinates, facilitates, and improves administrative processes. An employee in this class assists in the management and analysis of fiscal, business, and other general city administrative functions and processes for a small agency or a work unit with comparable mission responsibility.

Requirements

• Bachelor's degree in public or business administration or a related field of study.
• Three (3) years of responsible administrative office management with accountability for budget, financial, or other business control details compilation and monitoring, or for service delivery goals measurement compilation and reporting.
• OR Three (3) years of technical or para-professional application of municipal and departmental administrative standards and policies to department operational service and staff functions
• OR Three (3) years of review, analysis, and implementation of process improvements in the application of municipal and department standards, policies, and procedures either individually or as a member of project teams.
• OR Any combination of the above which equals three (3) years.
• NOTE: Additional qualifying experience may be substituted for education on a year to year basis up to a maximum of two (2) years.

Nice To Haves

• Candidates considered for placement in this classification may be subject to a Criminal Background Investigation based on the requirements of the position.
• The Detroit Police Department's pre-employment background screening process includes a review of your social media account(s).To continue with the application process, you must provide all names and/or social media handles associated with your social media account(s); including but not limited to any of the following social media platforms: Facebook, Instagram, Tik Tok, Twitter, Google, YouTube, Snapchat, LinkedIn, etc.

Responsibilities

• Consults with, advises, and furnishes information to management on general administration fiscal and business subjects, and on specific projects.
• Investigates aspects of organizational structure to determine gaps in efficiency of service.
• Evaluates current procedures and practices for accomplishing departmental plans and recommends change to improve efficiency.
• Analyzes financial, administrative, and management implications of proposes changes and makes recommendations.
• Plans project and work assignment to accomplish objectives.
• Prepares work flow charts, project time lines, and cost estimates of personnel and material for project plans.
• Researches information, obtains facts, and compiles data and specific details for contracts, grant proposal, and administrative reports.
• Uses office software to prepare narrative reports, directives, memorandums, charts, inventories, and statistical summaries.
• Attends meetings and conferences involving public, private groups, and City officials to address service improvements.
• Develops or coordinates preparation of portions of the departmental budget, and monitors expenditures.
• Instructs and trains assistants on requirements, policies, procedures, and best practices to accomplish projects relevant to provisions of departmental services.
• Reviews documents, forms, and correspondence for completeness and accuracy.
• Evaluates employee performance, and counsels employees on professional development.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level