Administrative Specialist I

True Environmental•San Luis Obispo, CA

4d•$24 - $30•Onsite

About The Position

The Administrative Specialist provides day-to-day administrative and operational support to the Padre Associates San Luis Obispo office. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced, deadline-driven environment.

Requirements

High school diploma or equivalent required
Two or more years of administrative or office support experience, preferably in engineering, environmental consulting, or another professional services environment.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Strong written and verbal communication skills
Excellent organizational skills and attention to detail
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Sound judgment and discretion in handling confidential and proprietary information

Nice To Haves

Associate's or Bachelor's degree preferred
Familiarity with SharePoint or similar document management systems
Experience with document control or project coordination is a plus.

Responsibilities

Provide day-to-day general administrative support to project managers, project staff, and field staff.
Track office vehicles for oil changes, general maintenance and repairs.
Maintain project files, records, and document control systems in accordance with company and regulatory retention requirements.
Coordinate scheduling for meetings, site visits, and field crew logistics.
Process incoming and outgoing mail.
Process equipment records, invoices, and purchase orders; support project billing and budget tracking.
Track and maintain team certifications, licenses, and required compliance training records.
Assist with proposal preparation, formatting, and submission coordination.
Serve as a point of contact for client and vendor inquiries, routing to the appropriate team member as needed.
Order and maintain office and field supplies, safety equipment, and personal protective equipment (PPE) inventories.
Support onboarding logistics for new team members, including equipment, system access, and orientation scheduling.
Maintain organized digital and physical filing systems for permits, reports, and regulatory submittments.
Assist with data entry and quality checks for environmental databases and project tracking systems.
Maintain communication with the building landlord regarding building maintenance issues.
Perform other administrative duties as assigned.