Administrative Specialist I - Part-Time (Records - Sheriff'S Department)

Cabarrus County•Cabarrus County, NC

3d•Onsite

About The Position

This is a Part-Time Administrative position supporting the Record's Department located in the Sheriff's Department. This position works 30 hours per week, Monday through Friday, from 8:00 a.m. to 2:00 p.m. General Definition of Work: Performs light to intermediate administrative support work performing a variety of office assistance tasks; does related work as required. Work is performed under regular supervision.

Requirements

General knowledge of standard office practices, procedures, equipment and secretarial techniques
General knowledge of business English, spelling and arithmetic
General knowledge of department programs and policies
Ability to type and transcribe dictation accurately at a reasonable rate of speed
Ability to make arithmetical calculations
Ability to operate standard office, computer equipment
Ability to establish and maintain effective working relationships with associates and the general public
Ability to follow oral and written instructions
Any combination of education and experience equivalent to graduation from high school including and some office assistance experience
An equivalent combination of education and experience may be accepted

Nice To Haves

May require possession of an appropriate driver's license valid in the State of North Carolina

Responsibilities

Providing office assistance and support to staff
Receiving and processing incoming calls and visitors
Preparing, maintaining and receiving records and files
Typing, word processing and data entry duties
Prepares correspondence, memorandum, reports, schedules, forms etc. into final form from rough draft, copy, marginal notes or verbal instruction
Collects data for records and reports
Data entry into appropriate computer systems
Receives and processes data and reports
Checks and reviews a variety of data for accuracy, completeness, and conformance to established standards and procedures
Scheduling interviews to assist with recruitment process
Schedules appointments, conference room use and reservations; coordinates meeting arrangements
Answers telephone; provides routine information to caller; refers complex questions to proper person or agency
Through phone, email and in person answers routine questions concerning activities, programs, policies, procedures and rules governing department or activity; receives and processes service requests
Greets visitors and refers to appropriate area/person
Receives, opens and date-stamps incoming mail; sorts and delivers mail to proper person or agency
Orders supplies and materials for department
Prepares invoices for services performed by the department; receives and records payments received
Receives, receipts and records incoming funds; makes bank deposits
Gathers information and prepares materials for meetings, in-takes and prepares minutes
Supports department projects, assists with set up
Assigns work orders
Maintains records and files
Performs related tasks as required