Administrative Specialist I - Office Manager
About The Position
The N.C. Department of Agriculture and Consumer Services provides services that promote and improve agriculture, agribusiness, and forests; protect consumers and businesses; and conserve farmland and natural resources for the prosperity of all North Carolinians. The Department employs approximately 2,000 employees. The North Carolina Forest Service is a team of professionals who provide forest protection, emergency response, resource management and environmental education to the residents and landowners of North Carolina through a variety of programs. The NC Forest Service provides services to the 100 counties in North Carolina. The primary purpose of this position is to provide administrative assistance and support to the District Forester in all division program areas. Duties include budget management, accounting, human resource/personnel assistance, requisition, contracts, document creation, file organization, directing and reception of the public, maintenance of local computer/technology systems, and emergency response as needed relating to financial and/or administrative support of a wildfire or other emergency “all-risk” incident.
Requirements
- High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.
- Experience with accounts receivable and payable
- Experience with employee timekeeping and processing
- Experience working with computers, servers, and/or networks, troubleshooting issues and connectivity issues.
- Ability to problem-solve, organize, and prioritize work
- Excellent written and verbal communication skills
Responsibilities
- Preparing and reviewing a variety of computer-generated documents with accuracy.
- Coding invoices for payment.
- Identifying and keying budget revisions in the NCAS system.
- Creating requisitions in the NC E-procurement System.
- Reviewing and entering personnel time.
- Reconciling purchasing card transactions.
- Preparing contracts.
- Interpreting State, Department, and Agency policies to assist with ensuring compliance throughout the district in all program areas.
- Conducting new employee orientation.
- Providing computer support and troubleshooting to personnel when computer problems arise.
- Overseeing maintenance of office equipment and supplies.
- Functioning as the Finance Section Chief on the District’s Incident Management Team during emergency response.
- Serving as operations dispatcher on low fire danger days.
- Assisting or functioning as fire operations dispatcher with resource management, tracking, and documentation during periods of fire activity.
- Performing daily functions in the operations center.
Benefits
- State Employee Benefits
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
