Administrative Specialist I (Part Time)

Frederick County Government•118 North Market Street - Frederick, MD

9d•Onsite

About The Position

The Division of Economic Opportunity is seeking a part-time Administrative Specialist I to help keep our fast-paced, community-focused department running smoothly. As the first point of contact for visitors and callers, you’ll provide friendly, professional support while managing a multi-line phone system, greeting guests, and assisting staff across multiple teams. This entry-level role plays an essential part in coordinating daily workflow, preparing routine correspondence, organizing files and records, scheduling meetings, processing mail, tracking office supplies, and supporting procurement and administrative tasks. If you’re organized, reliable, and energized by helping others, this position offers a great opportunity to build your skills, contribute to meaningful community initiatives, and be a valued part of a collaborative team within Economic Opportunity. We invite you to apply and join us in supporting programs that strengthen Frederick County’s economic future. Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.

Requirements

High school diploma or equivalent
Minimum of 1 year of experience in administrative support work experience

Nice To Haves

Experience in word processing, computerized spreadsheets, page layout, presentation, and other office programs
Experience with Salesforce or INFOR
Experience working in local government or other public sector environments

Responsibilities

Serve as receptionist for the Division of Economic Opportunity
Operate multi-line phone system to answer calls, directs callers appropriately, and take messages as needed
Greet visitors and meeting attendees; provide information and/or assistance to visitors, as needed
Provide quality customer service at all times, presenting a professional image when interacting with customers and staff
Coordinate daily operations and workflow for multiple teams within the department
Gather and compile information needed for staff members
Disseminate information for the staff to assist with task management and operations
Compose and compile professional correspondence, forms and memorandums and other written work for approval and signature
Coordinate procurements and contracts as needed
Basic data entry
Review, process and prepare written, electronic and verbal administrative responses to phone calls and numerous email addresses
Coordinate and schedule meetings and appointments for the staff
Monitor and maintain office supplies
Sort, organize, and distribute incoming and outgoing mail
Assist Economic Opportunity teams with administrative support
Meet deadlines, complete work in an accurate, thorough, and timely manner
Create, update, and maintain manual and computerized files, filing systems and references
Perform various clerical duties necessary to operation (photocopy, file, prepare mailing labels, sort mail, stuff envelopes, courier to other departments, etc.)
Perform other related duties as required