Administrative Specialist - Commonwealth Partnerships

University of Virginia•Charlottesville, VA

3d•$52,000 - $55,000•Hybrid

About The Position

UVA Enrollment seeks an Administrative Specialist - Commonwealth Partnerships to provide comprehensive administrative and logistical support. This role is essential in ensuring the smooth coordination of travel, event planning, scheduling, and general administrative operations. The Enrollment division at UVA includes the Office of Undergraduate Admission, the Office of the University Registrar, Student Financial Services, and Commonwealth Partnerships. This position will support the Commonwealth Partnerships unit, which includes All Virginia, Community College Partnerships, and the AdviseVA program. The Administrative Specialist will join engaged, innovative colleagues working collaboratively to compete for talented students from all walks of life and to care for students from their first interaction with the University through Final Exercises and beyond.

Requirements

High School Diploma or equivalent required.
1+ year of relevant experience required.

Nice To Haves

Associate’s degree or higher preferred.
Two or more years of administrative or office support experience is preferred.
Previous work in a higher education or similarly complex environment is ideal.
Proficiency in Microsoft Office Suite and other relevant software tools.
Familiarity with travel booking systems and event management platforms is a plus.
Exceptional organizational and time management skills.
Strong attention to detail.
Ability to effectively manage multiple priorities and competing deadlines.
Ability to work successfully both independently and collaboratively.
Excellent verbal and written communication skills.

Responsibilities

Coordinate and manage travel logistics, including rental car and hotel reservations, for department staff.
Arrange event logistics such as space reservations, catering orders, technology needs, and vendor communications.
Schedule and manage group meetings and appointments, including room reservations and calendar coordination.
Coordinate the usage of the UVA Enrollment motorcoach bus, including managing communication and logistics planning with Parking & Transportation.
Maintain accurate records and documentation related to travel, event planning, and operational needs.
Serve as a liaison with internal campus partners and external vendors to support departmental activities.
Assist with procurement of goods and services, including placing orders and tracking deliveries.
Perform general administrative duties such as data entry and file maintenance.
Other duties as assigned in support of Commonwealth Partnerships and UVA Enrollment goals.