Administrative Specialist CL3 - Osher Lifelong Learning Institute

University of Maine System • Portland, ME

7d • $21 • Onsite

About The Position

The University of Southern Maine’s Osher Lifelong Learning Institute (OLLI)
seeks a dynamic, detail-oriented Administrative Specialist.

The Administrative Assistant will collaborate with the Director, Program
Coordinator, and other staff on OLLI’s marketing and web presence to advertise
robust course offerings that serve our adult, 50+ population of nearly 1,600. In
addition to office support duties, the Administrative Specialist will provide
publication editing and proofreading, customer service, purchasing, and program
support involving multi-tasking and an eye for detail.

The
Osher Lifelong Learning Institute (OLLI)
[https://usm.maine.edu/osher-lifelong-learning-institute/] at the University of
Southern Maine is a vibrant, member-driven community dedicated to lifelong
learning for adults, primarily those age 50 and older. Located in Portland, OLLI
offers a wide range of non-credit courses, workshops, lectures, and special
events designed to engage curious minds and foster intellectual growth without
the pressure of grades or exams.

Led by a combination of volunteer instructors, community experts, and university
partners, OLLI provides an inclusive and welcoming environment where members can
explore topics ranging from the arts and humanities to science, current events,
and wellness. In addition to its educational offerings, OLLI emphasizes social
connection and community engagement, creating meaningful opportunities for
members to learn, connect, and stay actively involved.

Located on the Portland Campus, full-time position will pay $21.09/hour
(non-negotiable) for a new hire or the appropriate transfer rate for a current
employee with the University of Maine System. The work schedule for this
position is 8:00AM – 4:30PM, Monday – Friday.

Requirements

• 60 credits or more of higher education or equivalent work experience and training.
• Three years’ administrative experience.
• Excellent communication and customer service skills.
• Demonstrated computer proficiency.

Responsibilities

• Collaborate with the Director, Program Coordinator, and other staff on OLLI’s marketing and web presence
• Advertise robust course offerings
• Provide publication editing and proofreading
• Provide customer service
• Purchasing
• Provide program support

Benefits

• 13 paid holidays plus earned vacation time and sick time.
• Health, dental and vision insurance.
• Low-cost short-term disability insurance and employer-paid long-term disability insurance.
• Employer-paid basic life insurance and supplemental life insurance.
• A tuition waiver program for employees and their spouse or dependent child(ren).
• A 403(b)-retirement plan with employer contribution.
• Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees