Administrative Specialist CL3 - Osher Map Library (Part-Time)

University of Maine • Portland, ME

9d • $21 • Onsite

About The Position

The University of Southern Maine’s Osher Map Library and Smith Center for Cartographic Education seeks a part-time (20-hours/week) Administrative Specialist. This Administrative Specialist will provide essential direct support to the Osher Map Library’s Executive Director, Dr. Libby Bischof, by coordinating scheduling, travel, procurement, donor and community partner correspondence, and project-based work, including complex annual reporting, Board meeting preparation, and exhibition and event planning and support. The Administrative Specialist will also work closely with the Osher Map Library Operations and Communications Coordinator. The Osher Map Library serves as a dynamic hub for teaching, research, and public engagement. As one of the busiest special collections in North America, the Library hosts more than 200 university classes annually, engages over 10,000 K–12 students across multiple locations, and sponsors a robust portfolio of exhibitions, public and community programs, fellowships, and research initiatives that bring the history and art of cartography to diverse audiences. Through fellowships, research opportunities, and innovative educational initiatives, the library advances geographic literacy and fosters interdisciplinary learning at the University of Southern Maine and beyond. Located on our Portland Campus, this is a part-time, 20-hours/week position that will pay $21.09/hour (non-negotiable) for a new hire or the appropriate transfer rate for a current employee with the University of Maine System. This position is an exciting opportunity for an individual looking to gain operational and support experience in a busy library, archive, and museum setting. The University of Southern Maine offers highly competitive benefits for full-time and eligible part-time employees that includes (but is not limited to): 13 paid holidays plus earned vacation time and sick time. Health, dental and vision insurance. Low-cost short-term disability insurance and employer-paid long-term disability insurance. Employer-paid basic life insurance and supplemental life insurance. A tuition waiver program for employees and their spouse or dependent child(ren). A 403(b)-retirement plan with employer contribution. Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses. To learn more, please review the Benefits Information Summary . The University of Southern Maine is a vibrant academic community located in the greater Portland, Maine area, including campuses in Portland, Gorham, Lewiston, and online. USM is part of the University of Maine System and offers a comprehensive array of undergraduate and graduate programs, emphasizing hands-on learning, community engagement, and interdisciplinary collaboration. With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond. USM is committed to providing expanded access to high-quality education that elevates economic opportunity and contributes significantly to the vitality of a diverse society. To learn more about USM, visit About Our University . The University of Southern Maine fosters a welcoming and supportive campus environment that respects and appreciates varied perspectives, enhancing teaching, learning, personal growth, and overall institutional achievement. We welcome applications from candidates of all backgrounds who share our dedication to academic excellence and the enrichment of our community. We are dedicated to our Service Promise, Student Focused Every Day and seek a team member who embraces this commitment and upholds our core values of Respect & Care, Integrity, Equity, and Responsiveness.

Requirements

• 60 credits or more of higher education or equivalent work experience and training.
• Three years’ administrative experience.
• Excellent communication and customer service skills.
• Demonstrated computer proficiency.

Responsibilities

• provide essential direct support to the Osher Map Library’s Executive Director, Dr. Libby Bischof, by coordinating scheduling, travel, procurement, donor and community partner correspondence, and project-based work, including complex annual reporting, Board meeting preparation, and exhibition and event planning and support.
• work closely with the Osher Map Library Operations and Communications Coordinator.

Benefits

• 13 paid holidays plus earned vacation time and sick time.
• Health, dental and vision insurance.
• Low-cost short-term disability insurance and employer-paid long-term disability insurance.
• Employer-paid basic life insurance and supplemental life insurance.
• A tuition waiver program for employees and their spouse or dependent child(ren).
• A 403(b)-retirement plan with employer contribution.
• Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees