Administrative Specialist CL3 - Osher Lifelong Learning Institute

University of Maine • Portland, ME

7d • $21 • Onsite

About The Position

The University of Southern Maine’s Osher Lifelong Learning Institute (OLLI) seeks a dynamic, detail-oriented Administrative Specialist. The Administrative Assistant will collaborate with the Director, Program Coordinator, and other staff on OLLI’s marketing and web presence to advertise robust course offerings that serve our adult, 50+ population of nearly 1,600. In addition to office support duties, the Administrative Specialist will provide publication editing and proofreading, customer service, purchasing, and program support involving multi-tasking and an eye for detail. The Osher Lifelong Learning Institute (OLLI) at the University of Southern Maine is a vibrant, member-driven community dedicated to lifelong learning for adults, primarily those age 50 and older. Located in Portland, OLLI offers a wide range of non-credit courses, workshops, lectures, and special events designed to engage curious minds and foster intellectual growth without the pressure of grades or exams. Led by a combination of volunteer instructors, community experts, and university partners, OLLI provides an inclusive and welcoming environment where members can explore topics ranging from the arts and humanities to science, current events, and wellness. In addition to its educational offerings, OLLI emphasizes social connection and community engagement, creating meaningful opportunities for members to learn, connect, and stay actively involved. Located on the Portland Campus, full-time position will pay $21.09/hour (non-negotiable) for a new hire or the appropriate transfer rate for a current employee with the University of Maine System. The work schedule for this position is 8:00AM – 4:30PM, Monday – Friday. The University of Southern Maine offers highly competitive benefits for full-time and eligible part-time employees that includes (but is not limited to): 13 paid holidays plus earned vacation time and sick time. Health, dental and vision insurance. Low-cost short-term disability insurance and employer-paid long-term disability insurance. Employer-paid basic life insurance and supplemental life insurance. A tuition waiver program for employees and their spouse or dependent child(ren). A 403(b)-retirement plan with employer contribution. Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses. To learn more, please review the Benefits Information Summary . The University of Southern Maine is a vibrant academic community located in the greater Portland, Maine area, including campuses in Portland, Gorham, Lewiston, and online. USM is part of the University of Maine System and offers a comprehensive array of undergraduate and graduate programs, emphasizing hands-on learning, community engagement, and interdisciplinary collaboration. With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond. USM is committed to providing expanded access to high-quality education that elevates economic opportunity and contributes significantly to the vitality of a diverse society. To learn more about USM, visit About Our University . The University of Southern Maine fosters a welcoming and supportive campus environment that respects and appreciates varied perspectives, enhancing teaching, learning, personal growth, and overall institutional achievement. We welcome applications from candidates of all backgrounds who share our dedication to academic excellence and the enrichment of our community. We are dedicated to our Service Promise, Student Focused Every Day and seek a team member who embraces this commitment and upholds our core values of Respect & Care, Integrity, Equity, and Responsiveness.

Requirements

• 60 credits or more of higher education or equivalent work experience and training.
• Three years’ administrative experience.
• Excellent communication and customer service skills.
• Demonstrated computer proficiency.

Benefits

• 13 paid holidays plus earned vacation time and sick time.
• Health, dental and vision insurance.
• Low-cost short-term disability insurance and employer-paid long-term disability insurance.
• Employer-paid basic life insurance and supplemental life insurance.
• A tuition waiver program for employees and their spouse or dependent child(ren).
• A 403(b)-retirement plan with employer contribution.
• Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1-10 employees