Administrative Specialist CL3 - Osher Map Library (Part-Time)

University of Maine System • Portland, ME

10d • $21 • Onsite

About The Position

The University of Southern Maine’s Osher Map Library and Smith Center for
Cartographic Education seeks a part-time (20-hours/week) Administrative
Specialist.

This Administrative Specialist will provide essential direct support to the
Osher Map Library’s Executive Director, Dr. Libby Bischof, by coordinating
scheduling, travel, procurement, donor and community partner correspondence, and
project-based work, including complex annual reporting, Board meeting
preparation, and exhibition and event planning and support. The Administrative
Specialist will also work closely with the Osher Map Library Operations and
Communications Coordinator.

The Osher Map Library [https://usm.maine.edu/osher-map-library/] serves as a
dynamic hub for teaching, research, and public engagement. As one of the busiest
special collections in North America, the Library hosts more than 200 university
classes annually, engages over 10,000 K–12 students across multiple locations,
and sponsors a robust portfolio of exhibitions, public and community programs,
fellowships, and research initiatives that bring the history and art of
cartography to diverse audiences. Through fellowships, research opportunities,
and innovative educational initiatives, the library advances geographic literacy
and fosters interdisciplinary learning at the University of Southern Maine and
beyond.

Located on our Portland Campus, this is a part-time, 20-hours/week position that
will pay $21.09/hour (non-negotiable) for a new hire or the appropriate transfer
rate for a current employee with the University of Maine System. This position
is an exciting opportunity for an individual looking to gain operational and
support experience in a busy library, archive, and museum setting.

Requirements

• 60 credits or more of higher education or equivalent work experience and training.
• Three years’ administrative experience.
• Excellent communication and customer service skills.
• Demonstrated computer proficiency.

Responsibilities

• coordinating scheduling
• travel
• procurement
• donor and community partner correspondence
• project-based work, including complex annual reporting
• Board meeting preparation
• exhibition and event planning and support

Benefits

• 13 paid holidays plus earned vacation time and sick time.
• Health, dental and vision insurance.
• Low-cost short-term disability insurance and employer-paid long-term disability insurance.
• Employer-paid basic life insurance and supplemental life insurance.
• A tuition waiver program for employees and their spouse or dependent child(ren).
• A 403(b)-retirement plan with employer contribution.
• Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1-10 employees