Administrative Specialist 3

New Jersey Courts•Trenton, NJ

4d•Hybrid

About The Position

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies. When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work. The New Jersey Judiciary is searching for a decisive, goal-oriented professional with a commitment to total quality management to join the Appellate Division's Final Disposition Unit. The selected individual will be responsible coordinating with judges, and team members to facilitate the filing and timely distribution of Appellate Division opinions in compliance with court rules and established policies. Responsibilities also include researching case records and reviewing party, motion, document, and overall case statuses to support the completion of opinions. Responds to correspondence, inquiries, and telephone calls regarding opinion-processing matters, and provides guidance on appellate practice and procedures to judges, court staff, attorneys, and self-represented litigants. Performs other related duties as required.

Requirements

Graduation from an accredited college or university with a bachelor's degree and three years of professional experience, one of which shall be in program development, program coordination, program analysis, program administration and/or administrative research.
Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits.
An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor’s degree.
A master’s degree from an accredited college or university may be substituted for one year of experience.
A law degree from an approved American Bar Association law school may be substituted for two years of experience.
Note: A master’s degree or a law degree from an accredited college or university, may be used as a substitution, not both.
Degrees conferred outside of the United States must be evaluated by a recognized evaluation service.
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.
Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Newly hired employees must agree to a thorough background check that will include fingerprinting.
In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey.
All applicants must complete the work experience and education sections and attach any required documents.
Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable.
Use a separate section to describe each position.
Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience.
Only applicants that follow the application instructions and submit completed applications will be considered.

Nice To Haves

To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Responsibilities

Coordinating with judges, and team members to facilitate the filing and timely distribution of Appellate Division opinions in compliance with court rules and established policies.
Researching case records and reviewing party, motion, document, and overall case statuses to support the completion of opinions.
Responding to correspondence, inquiries, and telephone calls regarding opinion-processing matters.
Providing guidance on appellate practice and procedures to judges, court staff, attorneys, and self-represented litigants.
Review and analyze the filing of Appellate Division opinions in accordance with court rules and established policies and practices.
Monitor inventory of pending opinions.
Prepare and monitor legal memoranda regarding opinions and advise management of pertinent issues.
Ensure compliance with applicable statutes, rules and policies.
Conduct research and draft memoranda, policy/procedure, operational manuals, or other relevant material as needed.
Identify and flag confidential information to ensure compliance with privacy requirements and filing protocols.
Resolve issues affecting the timely filing and publication of opinions.
Ensure opinions are ready for filing and distribution.