Administrative Specialist 3/Administrative Specialist 3 Bilingual (Spanish)

New Jersey Courts•Newton, NJ

8d•Hybrid

About The Position

The New Jersey Judiciary is seeking a highly motivated Administrative Specialist 3 to join their team. This role operates with the highest standards of independence, integrity, fairness, and quality service, contributing to work that has purpose and makes a difference in the lives of the public served. The position is located in the Morris/Sussex Vicinage and involves assisting in the daily operations of the Court User Resource Centers (CURC). The successful candidate will work under the general supervision of the Ombudsman and the direct supervision of the Administrative Supervisor, demonstrating excellent written and oral communication skills, the ability to work independently, and interpret Judiciary policies, procedures, regulations, and laws. Travel to different Judiciary locations is required, and a hybrid work schedule may be available, allowing for up to two days of remote work with specific internet requirements.

Requirements

Graduation from an accredited college or university with a bachelor's degree.
Three years of professional experience in program development, program coordination, program analysis, program administration and/or administrative research.
Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits.
An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor’s degree.
A master’s degree from an accredited college or university may be substituted for one year of experience.
A law degree from an approved American Bar Association law school may be substituted for two years of experience.
Must have the ability to communicate information to management and staff.
Must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Newly hired employees must agree to a thorough background check that will include fingerprinting.
Must establish, and then maintain, principal residence in the State of New Jersey within one year of hire, unless an exemption is granted.

Nice To Haves

Strong interpersonal, decisiveness, and analytical skills.
Commitment to the mission and functions of the organization.
Excellent written and oral communication skills.
Ability to work independently.
Ability to interpret Judiciary policies/procedures, regulations, and laws.
Bilingual (Spanish) skills.

Responsibilities

Assist in monitoring the daily operations of the Morris/Sussex Vicinage Court User Resource Centers (CURC).
Act as mentor and/or lead worker, provide technical advice and apply expertise to assist staff or team members with work in progress.
Provide structured training to co-workers.
Coordinate work activities of interns and/or team members.
Provide assistance to court users, offering resources and/or answering questions about court forms, processes, procedures and the status of cases.
Provide forms assistance under ADA accommodations and to all other court users according to our forms assistance policy.
Schedule meetings, appointments and other activities necessary for accomplishing job assignments.
Prepare technical, statistical or evaluation reports from existing databases and other judiciary software and applications and perform related work as required.
Establish working relationships with divisions, vicinages, and other state agencies or other outside organizations.
Select training materials and resource documentation for training programs.
Coordinate, participate and attend community outreach events, and create materials, correspondence, mass mailings, promoting events and coordinating materials.
Assist with the coordination and running of courthouse tours, assist with the One Judge One School program.
Coordinate schedule and work with ombudsman with the Judge visitation program and assist with vicinage wide exhibits and annual events.
Monitor and evaluate program performance in accordance with established policies and procedures.
Conduct quantitative or qualitative research, drafting reports and proposals.
Maintain, order and update informational materials posted in the CURC and throughout the court complex.
Perform other related duties as required.