Administrative Specialist 2 Confidential (Human Resources)

New Jersey Courts•New Brunswick, NJ

3d•Hybrid

About The Position

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work. The Middlesex Vicinage Human Resources Division is seeking a professional, team-oriented, self-starter with excellent written and oral communication skills, committed to providing quality customer service to both internal and external customers, who works well in an environment where there are multiple simultaneous deadlines. Under the supervision of the Court Executive 2B (Human Resources Division Manager or other supervisory personnel), the candidate may be responsible for acting as a Human Resources liaison to managers, supervisors, and employees.

Requirements

Graduation from an accredited college or university with a bachelor's degree.
Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits.
An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor’s degree.
Applicants who are approaching their anticipated graduation date may apply. If selected, the applicant must complete their degree no later than their start date.
Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See https://naces.org/members/ )
US citizenship is not required.
Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Newly hired employees must agree to a thorough background check that will include fingerprinting.
In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey.
The NJ Judiciary requires all applicants to complete the application process fully and as instructed.
All applicants must complete the work experience and education sections and attach any required documents.
Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable.
Use a separate section to describe each position.
Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience.
Only applicants that follow the application instructions and submit completed applications will be considered.

Nice To Haves

Knowledge of, or prior experience in payroll processing, benefits administration, salary administration, classification, labor/employee relations, training, selection/recruitment and/or Equal Employment Opportunity/Affirmative Action is preferred.

Responsibilities

Provide human resources support for unit.
Draft correspondence, reports or proposals.
Review employee records.
Verify entered data against source documents.
Manage and ensure integrity of the organization's employee database.
Inputs data into PMIS, JHRIS, Neogov, eCATS ,and any other human resource related data systems as required.
Provide technical human resource assistance to managers, supervisors, and employees in the area of recruitment and selection.
Establish working relationships with state agencies and other outside organizations.
Facilitate information sessions on human resources related topics.
Serve on Vicinage event committees or working groups.
Participate and assist in team or work unit meetings and special events and projects.
Adheres to rules and ensures compliance with administrative directives and human resources policies as they apply to State and Federal laws.
Prepare and digitize Human Resources records, ensuring accuracy and proper organization across paper and electronic files.
Perform other related duties as required.