Administrative Specialist 2 (Municipal)

New Jersey Courts•Mays Landing, NJ

13d•Hybrid

About The Position

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies. When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work. The Judiciary offers a strong opportunity for growth. Atlantic/Cape May Vicinage Municipal Division is seeking a decisive, highly motivated, enthusiastic, and goal oriented professional who is committed to total quality management and superior customer service. Under the direction of Court Executive 2B (Municipal Division Manager), the Court Executive 1B (Assistant Division Manager), and other supervisory personnel, the selected candidate will perform professional administrative functions in overseeing and supporting the Vicinage's 37 municipal courts. The selected candidate must be able to work independently and posses excellent written and verbal communication skills. Will be able to provide information to court users, judges, municipal court staff, members of the bar, other divisions of the Superior Court, and outside agencies. NOTE: Regular and predictable physical presence at the worksite is an essential function of this position. Travel within the multi county vicinage is required. REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Requirements

Graduation from an accredited college or university with a bachelor's degree.
Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits.
An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor’s degree.
Applicants who are approaching their anticipated graduation date may apply. If selected, the applicant must complete their degree no later than their start date.
US citizenship is not required.
Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Newly hired employees must agree to a thorough background check that will include fingerprinting.
In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey.
Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable.
Use a separate section to describe each position.
Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience.
Only applicants that follow the application instructions and submit completed applications will be considered.

Nice To Haves

Possess excellent written and verbal communication skills.
Ability to work independently.

Responsibilities

Provide technical and system access assistance to municipal court judges and municipal court staff on Online DisputeResolution, JEDS, Expungement Portal, etc.
Operate audio/video equipment, electronic or manual information systems; troubleshoot as needed
Monitor the on-boarding process for new municipal court judges and staff; assisting with P-Synch
Develop manuals, guides, best practices and other materials on how to use relevant technical systems used by the municipal courts including Zoom
Responsible for scheduling POMCA trainings and monitor accreditation/certification of court administrators
Act as a liaison to provide excellent service to all internal and external stakeholders by reviewing court activities for compliance with procedures, laws, court rules or administrative directives
Review and monitor statistical reports; informing management about the status of work progress and other related matters
Coordinate and schedule meetings and trainings for municipal court staff
Act as a "loss of liberty coordinator” by monitoring the daily Central Judicial Processing calendar to provide pertinent information for the Judge to conduct bail reviews, as well as jail roster to ensure there are no delays in the prompt release of detained defendants
Work with the municipal courts to ensure warrants are recalled, or defendants are scheduled in the municipal courts expeditiously upon commitment to the county jail on a municipal court warrant
Coordinate, schedule, moderate and conduct virtual sessions via Zoom and or TEAMS
Schedule and monitor of various hearings, including but not limited to, warrant review hearings and civil commitment hearings
Provide support and guidance help for remote court operations
Conduct annual on-site visitations
Provide on-site technical issues