Administrative Specialist 1
About The Position
The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community. Opportunity awaits! Are you passionate about helping others and making a difference every day? Join us as an Administrative Specialist 1 and be part of a team that values collaboration, growth, and service.
Requirements
- A valid driver’s license and acceptable driving record are required for this position.
- Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; Or
- An associate degree in general office occupations; and One year of experience with records processing, generating documents, and gathering and sorting data. Or
- An equivalent combination of education and experience.
Nice To Haves
- Experience using innovative thinking to develop solutions and improve processes.
- Experience recognizing, analyzing, and resolving a wide range of challenges with empathy and professionalism.
- Experience providing thoughtful guidance and support to individuals navigating complex or sensitive issues.
- Experience demonstrating leadership by supporting team members and contributing to a positive work environment.
- Experience clearly conveying information in a respectful, concise, and audience-appropriate manner.
Responsibilities
- Greet visitors, answer phones, and help clients get the services they need by providing forms, answering questions, and directing them to the right staff or community resources.
- Help with scheduling, ordering supplies, preparing reports, supporting interviews and onboard new staff, and keeping things running smoothly in the office.
- Upload and manage client and provider documents using electronic systems and assist with maintaining accurate records.
- Assist home care workers and providers with applications, background checks, and maintaining their records.
- Handle mail, payments, faxes, and office equipment. Support vehicle fleet tracking and other office functions as needed.
- Attend meetings and training courses, take notes, help with community events, and take on special projects as assigned.
Benefits
- ODHS Employee Resource Group communities that promote shared learning.
- Cost of Living Adjustments.
- Annual salary increases (until you reach the top of the listed salary range).
- Amazing benefits package.
- Possible eligibility for the Public Service Loan Forgiveness Program.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
