HR & Payroll - Administrative Specialist 1

State of Oregon • Salem, OR

3d • $4,023 - $5,371 • Onsite

About The Position

This recruitment is for one (1), regular, full-time position located in Salem, OR (4190 Aumsville Hwy SE) and is management services – nonsupervisory therefore not represented by a union. This recruitment will be used to establish a list of qualified applicants and may be used to fill future vacancies. Position Schedule: Standard business hours (ranging from start time and lunch time taken). This position is fully in‑person at our Salem, Oregon campus, and alternate work locations will not be available now or in the future. Note: No cover letter is required to apply, please ensure you allow sufficient time to complete the application questionnaire as it will determine candidate advancement. As the HR & Payroll Administrative Specialist you will provide administrative support to the HR and payroll departments by providing confidential human resources and technical support and information to employees, supervisors, stakeholders and the general public. This position will assist the Payroll Analyst with administrative functions through timesheet entry support, and fielding benefit questions. As well as processing confidential materials for and pertaining to human resources. The Department of Public Safety Standards and Training (DPSST) oversees the development of professional standards and the delivery of quality training for law enforcement officers, corrections officers, parole and probation officers, firefighters, telecommunicators, and emergency medical dispatchers. DPSST is also the regulatory agency that enforces employment and training standards for the above listed public safety disciplines and licenses proprietary security managers, security contractors and officers, polygraph examiners, and private investigators. Diversity Equity Inclusion & Belonging is a core value at DPSST. We are passionate about building and sustaining an inclusive and equitable working and learning environments for all students, staff, and faculty. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions. Employees are expected to uphold this value and foster an inclusive and equitable workplace.

Requirements

• Two (2) years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data.
• OR An associate degree in general office occupations and one (1) year of experience with records processing, generating documents, and gathering and sorting data.
• OR An equivalent combination of education and experience.
• Successful candidates for this position will be subject to a computerized criminal history check. Adverse background information will be reviewed and could result in withdrawal of a conditional job offer or termination of employment.

Nice To Haves

• Strong interpersonal, professional, and communication skills (written and verbal) to deliver excellent customer service to internal and external stakeholders while fostering an inclusive and collaborative environment.
• Demonstrated knowledge of Workday, particularly experience in Human Resource and Timekeeper roles.
• Ability to prioritize tasks effectively, meet deadlines, and manage time efficiently in a fast-paced environment.
• Ability to effectively address and resolve issues with patience and empathy, ensuring all parties feel heard and respected while working toward mutually beneficial solutions.
• Strong team player who collaborates effectively with HR and Payroll staff to support department needs and drive smooth operations. Continuously seeks opportunities for process improvements to enhance efficiency and effectiveness.
• Ability to consistently ensure accuracy in data entry, documentation, and tasks while identifying and correcting errors to maintain high standards of quality and compliance.

Responsibilities

• Provide administrative support to the HR and payroll departments.
• Provide confidential human resources and technical support and information to employees, supervisors, stakeholders and the general public.
• Assist the Payroll Analyst with administrative functions through timesheet entry support.
• Field benefit questions.
• Process confidential materials for and pertaining to human resources.

Benefits

• Work/life balance and a supportive working environment.
• 11 Paid holidays a year
• Paid sick leave, vacation, and personal leave.
• Comprehensive medical, dental, and vision plans for employees and qualified family members.
• Optional benefits additions such as flexible spending accounts, term life and more.
• Automatic enrollment into the Public Employees Retirement System (PERS) program.
• Free parking!
• Onsite Cafeteria
• Onsite wellness options

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree