Administrative Specialist 1

State of Oregon • Salem, OR

10d • $4,049 - $5,548 • Onsite

About The Position

The Oregon Government Ethics Commission (OGEC) is searching for its next permanent Administrative Specialist 1. As an OGEC Administrative Specialist 1, you will be the face of OGEC. You will help public officials who reach out to OGEC for assistance and help them navigate various systems and support OGEC’s lobbyists, clients, and public officials with their filing needs.

Requirements

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR An equivalent combination of education and experience.
• Ability to use file management systems.
• Ability to use secure file-sharing platforms (e.g., FileCloud).
• Ability to use Adobe Pro and Microsoft 365 applications (Word, Excel, Outlook, Teams) to streamline and automate tasks.
• Ability to communicate.
• Ability to maintain confidentiality.
• Ability to learn new technologies and applications.
• Ability to ensure all documentation, orders, notices, reports, and files are accurate, complete, and in compliance with legal and regulatory requirements and database management.
• Ability to communicate with a variety of people at all levels such as administrators, other agency or legislative staff members, the press, and the public, with strong customer service skills and the ability to maintain confidentiality as needed for the situation.
• Ability to handle sensitive and confidential information with discretion and integrity, ensuring compliance with privacy regulations and safeguarding data.
• Valid driver's license and acceptable driving record, or ability to provide an alternate method of transportation.

Nice To Haves

• Demonstrate education and/or experience in the listed qualifications.
• Demonstrate ability to use file management systems, secure file-sharing platforms (e.g., FileCloud), Adobe Pro and Microsoft 365 applications (Word, Excel, Outlook, Teams) to streamline and automate tasks.
• Demonstrate ability to communicate, maintain confidentiality.
• Demonstrate ability to learn new technologies and applications.
• Demonstrate ability to ensure all documentation, orders, notices, reports, and files are accurate, complete, and in compliance with legal and regulatory requirements and database management.
• Demonstrate ability to communicate with a variety of people at all levels such as administrators, other agency or legislative staff members, the press, and the public, with strong customer service skills and the ability to maintain confidentiality as needed for the situation.
• Demonstrate ability to handle sensitive and confidential information with discretion and integrity, ensuring compliance with privacy regulations and safeguarding data.

Responsibilities

• Provide assistance to public officials seeking help from OGEC.
• Help public officials navigate various systems.
• Support OGEC’s lobbyists, clients, and public officials with their filing needs.
• Process records.
• Generate documents.
• Gather and sort data.
• Manage files.
• Ensure all documentation, orders, notices, reports, and files are accurate, complete, and in compliance with legal and regulatory requirements.
• Perform database management.
• Communicate with a variety of people at all levels such as administrators, other agency or legislative staff members, the press, and the public.
• Handle sensitive and confidential information with discretion and integrity, ensuring compliance with privacy regulations and safeguarding data.

Benefits

• Robust health care plan and benefits
• Scheduled Cost of Living Adjustments (COLA)
• Retirement planning including PERS and deferred compensation
• 11 paid holidays a year
• Training opportunities and career growth potential
• Opportunity to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)
• Free parking!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree